Job Description

Executive Support Administrator

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Cremorne | $100,000 - $115,000 + super | Luxury property developer and investment group

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An exciting opportunity has become available for a polished and highly organised Executive Support Coordinator to join a leading high-end property and real estate investment firm based in Cremorne.

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Working within a sophisticated, design-led and fast-paced environment, this role will provide high-level administrative support to the Executive Assistant and Founder & Managing Director. You'll play an key part in ensuring the executive office runs seamlessly, supporting everything from complex diaries and travel through to meetings, events, correspondence and project-based administration.

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This is a fantastic opportunity for an experienced administrator who enjoys being at the centre of a business, takes pride in delivering work to an exceptionally high standard and thrives in a polished, professional environment.

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The role

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Working closely with the Executive Assistant, your responsibilities will include:

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- Providing day-to-day executive and administrative support
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- Managing calendars, appointments and meeting schedules
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- Coordinating domestic travel, accommodation and detailed itineraries
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- Preparing professional correspondence, presentations and reports
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- Coordinating meetings, including rooms, catering and supporting documentation
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- Taking meeting notes and following up actions
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- Managing incoming correspondence and general executive office administration
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- Processing purchase orders and approvals
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- Maintaining filing systems, contact lists and confidential records
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- Coordinating executive lunches, small events and internal functions
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- Supporting projects and ad hoc requests across the executive office
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- Assisting with personal administration for the Founder & Managing Director when required
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- Providing broader administrative support to the business as needed
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About you

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You will be an experienced and polished administration professional who genuinely enjoys supporting senior executives and being the person who keeps everything running smoothly.

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You will ideally bring:

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- 5+ years' experience within administration, executive support or a similar role
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- Exceptional organisation and attention to detail
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- A proactive approach and willingness to jump in wherever required
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- Strong written and verbal communication skills
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- Confidence working with senior executives and stakeholders
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- A high level of professionalism, discretion and confidentiality
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- Strong Microsoft Office and Microsoft 365 skills
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- A polished, warm and approachable communication style
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- The ability to juggle multiple priorities in a fast-moving environment
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Previous experience within property, real estate, construction, investment or a founder-led business would be highly regarded.

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Bridgette Meaden
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📌 Executive Support Coordinator (Williamstown)
🏢 Sharp & Carter
📍 Williamstown