Job Description

Our company is a national industry leader and is currently seeking a dynamic and enthusiastic person to join our team as a Payroll Assistant supporting our iconic retail stores.

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This part time position will be based out of the Port Melbourne office 3-4 days per week as we believe face to face interaction results in faster outcomes!

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The Payroll Assistant provides administrative and operational support to the Senior Payroll Officer by assisting in the accurate, timely, and compliant processing of payroll and related payroll administration activities.

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The role also provides administrative support to the National Recruitment Manager, particularly in onboarding and employee data management, ensuring a smooth transition from recruitment through to payroll setup.

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This role ensures payroll accuracy and compliance while delivering a seamless employee experience from recruitment through to employment lifecycle administration.

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Key Responsibilities

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Payroll Support

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- Assist with the preparation and processing of fortnightly payroll, working closely with the Senior Payroll Officer
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- Checking of Timesheet data prior to pay run processing
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- Support the calculation of wages, overtime, entitlements and terminations
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- Assist in maintaining up-to-date employee records, ensuring all employee records are accurate, compliant and up to date
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Recruitment & Onboarding Support

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- Provide support to the National Recruitment Manager by assisting with recruitment activities and coordinating hiring processes across the business
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- Deliver administrative support throughout the onboarding lifecycle, ensuring all required documentation is completed accurately and within agreed timeframes
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Compliance & Administration

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- Ensure payroll data is entered in line with company policies and procedures
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- Stay up to date with changes to award rates, allowances, and legislative requirements
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- Assist with payroll reconciliations and reporting requirements and ensure compliance with Fair Work, tax,



and superannuation obligations are met
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Employee Support

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- Respond to general payroll enquiries, providing clear advice and solutions, or elevate where required
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- Provide guidance on pays, leave balances and employment conditions
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- Support new employees with the onboarding process (e.g. contracts, documentation, policies, Visa conditions, etc)
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- Prepare employment contracts, variation letters & other relevant employments documentation for existing employees with changes to employment conditions (eg: promotions, salary increases, etc)
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- Support offboarding processes including final pay coordination and documentation
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Systems & Data Management

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- Maintain payroll system accuracy and data integrity
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Key Skills & Experience

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- Experience in Payroll, Human Resources, recruitment administration, or a similar administrative role
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- Previous payroll support experience working in a medium to large organisation
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- Understanding of payroll processes and Australian employment conditions
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- Experience with payroll or HR systems (e.g. Employment Hero, Deputy, ADP, Xero) is advantageous
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- Experience with implementation and development of payroll systems
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- Intermediate Excel skills and strong overall system capability
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Personal Attributes

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- Exceptional verbal and written communication skills to interact with candidates and hiring managers
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- Robust attention to detail and ability to manage high-volume tasks under tight deadlines
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- Good communicator with the ability to handle employee inquiries and sensitive payroll information
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- Ability to work collaboratively within a team and independently manage responsibilities
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- High attention to detail and accuracy and strong organisational skills
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Why Join Us?

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- Opportunity to make a significant impact on the efficiency and growth of a leading Australian business.
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- Work in a dynamic and supportive environment that values innovation and continuous improvement.
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- Professional development opportunities in a growing company
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📌 Payroll Assistant - Part Time (Middle Park)
🏢 seek.com.au
📍 Middle Park