Job Description

Office & Operations Coordinator

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Melbourne Rebuild | Bayswater North

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The right person will know exactly why this job sounds appealing.

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We're a family-owned building company specialising in residential, insurance and strata repairs across Melbourne. Every day is different, and every day requires someone who enjoys bringing order to a busy workplace.

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This isn't just a reception role.

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You'll be the person keeping our office running smoothly, supporting our team, coordinating jobs, communicating with clients, and making sure the hundreds of moving parts behind every project stay on track.

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If you love ticking things off your list, spotting mistakes before anyone else, and creating order from organised chaos, we'd love to meet you.

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About You

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You're someone who:

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- Naturally notices the small details.
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- Enjoys learning new systems and processes.
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- Takes pride in doing things properly the first time.
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- Is calm when juggling multiple priorities.
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- Communicates professionally with clients, suppliers and trades.
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- Can work independently but isn't afraid to ask questions.
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- Wants to be part of a close-knit team rather than just another employee.
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Most importantly, you're confident without needing to be the loudest person in the room. You understand that before improving a process,



it's important to understand why it exists.

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Your Responsibilities

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You'll assist with:

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- Answering and directing incoming calls.
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- Scheduling trades and coordinating jobs.
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- Liaising with clients, insurers, suppliers and subcontractors.
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- Managing emails and correspondence.
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- Preparing quotes and job documentation.
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- Following up outstanding information.
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- General office administration.
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- Supporting the directors with day-to-day operations.
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- Keeping our systems organised and up to date.
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Experience

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Experience in construction, insurance repairs or residential building is highly regarded but not essential.

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Experience with ServiceM8 and Xero will be viewed favourably.

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Above all, we're looking for someone with excellent organisational skills, attention to detail and the ability to learn.

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About Melbourne Rebuild

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We're proud of the reputation we've built.

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Our team values honesty, quality workmanship, accountability and treating people with respect. We work hard, support each other and genuinely enjoy what we do.

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We're not looking for someone to simply answer the phone—we're looking for someone who wants to become an important part of a growing business.

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📌 Office and Operations Coordinator (Williamstown)
🏢 Melbourne Rebuild
📍 Williamstown