Job Description

0.8 FTE | 30.4 hours across Monday to Friday | Two-year fixed term
n Darwin office-based | Flexible start and finish times between 8:30am to 4:30pm

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Love making an office run smoothly?

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Are you the person everyone can rely on?

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Be the calm, capable person at the heart of our Darwin office, with part-time hours and flexible start and finish times.

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You know that satisfying feeling when the meeting room is ready, a visitor feels welcome, the travel is booked, a new starter has what they need and the right document is exactly where it should be?

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AMRRIC is looking for a friendly, organised and dependable Office Coordinator to help make that happen.

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One moment you might be welcoming a visitor or responding to an enquiry. The next, you could be coordinating travel, preparing for a meeting, helping a new staff member get set up, updating a register or following up an IT request.

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This is a varied, part-time role for an experienced administrator who enjoys helping people, keeping things organised and making sure nothing falls through the cracks.

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About AMRRIC

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Animal Management in Rural and Remote Indigenous Communities (AMRRIC) is a national not-for-profit organisation based on Larrakia Land in Darwin.

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We work in partnership with Aboriginal and Torres Strait Islander communities to improve the health and wellbeing of companion animals, people and communities. Guided by a One Health approach, our work includes veterinary programs, education and training, research and advocacy.

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You will join a small, committed team where your work directly supports meaningful outcomes across rural and remote communities.

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About the role

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The Office Coordinator provides day-to-day front-of-house, office, systems and administrative coordination across AMRRIC.

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This is a role with plenty of variety and genuine ownership. You'll be trusted to keep the office running smoothly, use your judgement and find practical ways to make every day work easier.

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The 30.4 hours are worked across Monday to Friday, with daily start and finish times agreed with the successful candidate between 8:30am and 4:30pm.

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What you'll do

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Your week will include a practical mix of front-of-house, office coordination, systems support and administration. You'll have clear priorities and the autonomy to organise the day-to-day work, including:

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- providing a professional first point of contact for telephone,



email and face-to-face enquiries, and monitoring shared inboxes;
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- coordinating office supplies, amenities, cleaning, waste, printing, maintenance and routine supplier arrangements;
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- helping maintain a welcoming, organised and well-presented office;
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- organising approved travel, accommodation, Board and committee meeting logistics, staff meetings, planning days and internal events;
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- providing practical Microsoft 365 support and coordinating requests with our external IT provider;
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- maintaining equipment, corporate asset and user-access records;
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- supporting onboarding, offboarding, induction, internal training and recruitment administration;
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- assisting with routine purchase orders, expense reimbursements and other approved financial administration;
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- maintaining registers, templates, shared resources and controlled documents;
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- preparing routine correspondence and meeting materials, recording minutes or notes and following up action items as directed; and
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- working collaboratively with colleagues to maintain consistent administrative support and reception coverage.
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This role could be a excellent fit if you...

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- are looking for meaningful part-time work with shorter working days;
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- enjoy helping people and being someone others can rely on;
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- take pride in creating a welcoming and well-organised workplace;
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- notice the small details and follow tasks through;
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- are comfortable balancing visitors, emails, systems, meetings and competing requests;
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- can work independently, use your judgement and know when to ask for support; and
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- want your administrative skills to contribute to meaningful, purpose-led work.
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What you'll bring

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You will bring:

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- at least two years' experience in office administration, front-of-house or business support;
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- strong customer service and written and verbal communication skills;
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- confidence managing competing priorities, meeting deadlines and following tasks through;
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- sound practical experience across Microsoft 365,



including Outlook, Teams, SharePoint, Word, Excel and PowerPoint, together with experience using Planner or the confidence to learn it quickly;
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- experience maintaining databases, registers, records and well-presented documents;
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- experience coordinating meetings, events, travel or other organisational logistics;
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- strong attention to detail and respect for confidential information;
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- a collaborative, practical and helpful approach; and
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- a Certificate III in Business Administration or a related field, or equivalent relevant experience.
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Experience supporting IT requests, onboarding, recruitment, training, employee records or routine financial administration will be well regarded.

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You must:

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- be an Australian citizen or permanent resident;
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- hold a current Australian driver's licence; and
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- be available to work 30.4 hours across Monday to Friday from AMRRIC's Darwin office.
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Visa sponsorship is not available for this role.

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Meaningful work should be supported by meaningful benefits.

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At AMRRIC, you will receive:

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- part-time hours with flexible start and finish times across Monday to Friday;
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- five weeks annual leave, pro rata;
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- three days Christmas grace leave, pro rata;
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- 12% superannuation, paid in addition to salary;
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- salary packaging of up to $15,899 each year for eligible living expenses;
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- additional salary packaging of up to $2,650 each year for eligible meals and entertainment;
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- five days paid study leave, pro rata, for approved professional development, plus other role-relevant training;
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- cultural competency learning and development;
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- confidential Employee Assistance Program support;
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- employer-funded First Aid and CPR training;
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Benefits are subject to eligibility, operational requirements and AMRRIC policies.

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Applications close: Wednesday 26 August 2026 at 9:00am ACST

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Questions about the role can be directed to [email protected] or 08 8948 1768

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Working with us

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AMRRIC is privileged to undertake work that values and celebrates Aboriginal and Torres Strait Islander cultures.

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We are committed to reconciliation, inclusive employment practices and supporting employment pathways for Aboriginal and Torres Strait Islander peoples.

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Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply.

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📌 Office Coordinator (Darwin City)
🏢 AMRRIC
📍 Darwin City