Job Description

We're looking for an organised, proactive Studio Coordinator to join our Studios team. This role is central to the smooth day-to-day running of our studio — supporting bookings, equipment coordination, client-facing activities, and general studio operations. You'll be the glue that keeps things running efficiently, professionally, and to a high standard.

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We'd love to hear from candidates with relevant booking experience — background in hospitality or events is highly valued, as these industries build exactly the kind of fastpaced, client-focused, detail-driven skills this role calls for.

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What You'll Be Doing

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Administrative & Booking Support

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- Manage incoming enquiries and correspondence, responding or redirecting as needed
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- Coordinate studio bookings and services— scheduling, confirmations, amendments and cancellations
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- Prepare and manage invoices and payments related to bookings and services
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- Maintain organised digital and physical filing systems
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- Support data entry, document formatting and general clerical tasks
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Studio Operations

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- Oversee day-to-day operations of the studios and shared spaces
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- Monitor and maintain studio supplies, equipment and consumables
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- Liaise with external vendors and service providers for maintenance and repairs
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- Help implement studio policies and procedures for a safe, professional
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- Address operational issues promptly, escalating where necessary
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Support to Management

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- Provide administrative support to senior management, including calendar management and meeting prep
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- Assist with special projects and workflow improvements




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- Research, compile information and prepare summaries to support decision-making
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Team & Client Coordination

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- Be a key point of contact for staff, clients and stakeholders
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- Support studio events, exhibitions, launches and internal meetings
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- Maintain a high standard of professionalism and communication at all times
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Equipment & Booking Assistance

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- Support the equipment team by adding gear hire to bookings
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- Assist with packing, checking in and tracking equipment
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- Help keep studios and common areas clean, tidy and presentation-ready
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- Help move and track client products before and after shoots
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Occasional Reset & Maintenance

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- Assist with supply pick-ups and deliveries
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- Support painting, cleaning and maintaining cycloramas and set hire
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- Help with setup and pack-down for events and special projects
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- Keep the back-of-house area clean, organised and functional
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What We're Looking For

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- Proven experience in a booking, scheduling or coordination role
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- Background in hospitality or events highly regarded
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- Robust organisational skills with great attention to detail
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- Confident, professional communicator who thrives in a client-facing role
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- Comfortable juggling admin tasks alongside hands-on studio work
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- A proactive, can-do attitude and willingness to pitch in wherever needed
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📌 Studio Coordinator (New South Wales)
🏢 LUNAR STUDIOS
📍 New South Wales