Job Description

Heinz Law is a dynamic and growing law firm with offices in Ballarat and Geelong, dedicated to delivering high-quality legal services across Wills, Power of Attorney and estate planning matters. We pride ourselves on our commitment to excellence, client-focused approach, and a supportive team environment that fosters qualified growth and collaboration.

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The Opportunity

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Due to continued expansion, we are seeking a motivated Legal Assistant to join our Wills & Estates team. This role is responsible for providing administrative support to partners and operators. The Legal Assistant role requires strong attention to detail, demands a high degree of versatility, professionalism, and a keen ability to manage multiple tasks efficiently.

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As part of a passionate and growing team, you will have the opportunity to develop specialised expertise in wills and estates planning, contribute to meaningful client outcomes, and advance your career in a culture that values excellence, innovation, and continued professional development (CPD).

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This position is well suited for an individual committed to task completion and capable of assuming responsibility and pride in their contributions. Remuneration will align with qualifications and experience.

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Key Responsibilities

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Responsibilities will include but are not limited to the following:

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- Provide professional,timelysupport to clients and external stakeholders, acting as a key point of contact for enquiries and ensuringappropriate follow-up.
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- Support the setup and ongoing management of matters,maintainingaccuratefiles and ensuring all documentation is obtained and recorded in line with firm requirements.
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- Coordinate lawyer diaries,meetingsand deadlines, proactively managing workflows to ensure matters progress efficiently.
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- Draft routine correspondence,assistwith legal documentation, undertake relevantsearchesand coordinate document execution.
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- Assistwith billing processes, including preparing and issuing invoices, and support debtor follow-up in line with firm protocols.
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- Monitordeadlinesandkey dates and proactively follow up outstanding matters,includingmanagingincoming communications.
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About You

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We are looking for a candidate with legal administration or business administration experience - we prioritise candidates with a strong commitment to excellence and a willingness to learn.

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- Excellent organisational and time managementskills.
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- Strong written and verbal communication skills.
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- Proficiencyin Microsoft Office and legal practice management software.
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- Accuracy and attention to detail in document preparation and file handling.
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- Professional, client-focused approach with ability tomaintainconfidentiality.
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- Attention to detail and the ability to work accurately and efficiently.
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- Ability to work well in a team and contribute to a positive work environment.
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- Resilience to work under pressure and meet deadlines.
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- A professional demeanour, strong work ethic, and a commitment to contributing to the firm's success.
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Why Heinz Law?

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Mentorship and Development

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Receive guidance from experienced practitioners invested in your success, with opportunities to shape a specialised practice.

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Team and Culture

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Join a collaborative, excellence-driven team that values integrity, innovation, and mutual support.

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Professional Growth

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Access to CPD programs, training, and exposure to rewarding, high-profile matters.

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Work-Life Balance

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Flexible working arrangements to align with your personal and professional goals.

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If you are eager to build a rewarding career in Wills & Estates within a supportive and forward-thinking firm, we encourage you to apply.

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Please submit your cover letter and resume to**@heinzlaw.com.auby 5:00pm on Friday 14 August 2026. Applications will be reviewed as they are received, and interviews may commence prior to the application close date.

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Heinz Law is an equal opportunity employer and welcomes applications from diverse backgrounds.

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📌 Legal Assistant (City of Ballarat)
🏢 Heinz Law
📍 City of Ballarat