Job Description

We're looking for an organised and proactive HVACScheduler to join our Precise Air team in Queensland.

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In this role, you'll coordinate technicians, schedule planned maintenance, manage service jobs from start to finish, and support the day-to-day delivery of our fire service contracts.

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Working closely with our Service Team, clients, and subcontractors, you'll play a key role in ensuring work is completed on time, customer expectations are met, and our systems remain accurate and up to date.

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About the Role

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We're looking for an organised and proactive HVACScheduler to join our Precise Air team in Queensland.

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In this role, you'll coordinate technicians, schedule planned maintenance, manage service jobs from start to finish, and support the day-to-day delivery of our fire service contracts.

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Working closely with our Service Team, clients, and subcontractors, you'll play a key role in ensuring work is completed on time, customer expectations are met, and our systems remain accurate and up to date.

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What You'll Be Doing

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- Scheduling technicians and subcontractors across metropolitan and regional QLD
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- Coordinating planned preventative maintenance and reactive service work
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- Liaising with clients to organise service attendance and close out work orders
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- Setting up new contracts, sites, assets, and service jobs
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- Maintaining accurate records in Pronto, Uptick, and client portals
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- Processing completed jobs, purchase orders, and customer invoices
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- Assisting with monthly billing, reporting, and operational administration
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- Monitoring contract KPIs and supporting service delivery performance
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- Supporting timesheet processing and general administrative activities
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- Working closely with Team Leaders, Service Managers, and Finance
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What You Bring

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- Previous experience in scheduling, service coordination, or administration
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- Strong organisational skills with the ability to manage competing priorities
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- Excellent attention to detail and commitment to accuracy
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- Confident communication skills and a customer-focused approach
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- Ability to work collaboratively across multiple teams
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- Intermediate Microsoft Office skills
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- A proactive attitude and willingness to improve processes
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Nice to Have

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- Experience using Pronto, Uptick, Corrigo, or similar ERP/service management systems
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- Experience within the fire protection, HVAC, building services, maintenance, or trades industry
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- Understanding of service contracts and planned maintenance scheduling
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Why Join Precise?

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At Exact, we create safer, smarter, and more sustainable environmentsand it all starts with our people.

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We've been recognised as a Great Place to Work for the past two years, with a culture built on trust, support, and real career opportunities.

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Founded in Sydney in 2002, we now have 500+ technicians, engineers, and service professionals supporting 700,000+ assets across 18,000+ properties nationwide. Backed by GENERAL Industries (formerly Fujitsu General Limited), we're continuing to grow rapidly across Australia.

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This means stable work, diverse projects, and real career pathways, not just another job.

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Additional Information

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You may be required to complete audiometric testing within your first 3 months to establish a baseline (fully covered by the company). This does not impact hiring decisions or employment terms.

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📌 HVAC Scheduler (Queensland)
🏢 Precise Air
📍 Queensland