Executive Personal Assistant / Office Manager Western Suburbs, Melbourne | Permanent | FMCG Industry Are you a highly organised Executive Assistant who thrives in a fast-paced environment and enjoys being the trusted right hand to a CEO?
n
Our client, a successful and growing FMCG organisation based in Melbourne's Western Suburbs, is seeking an experienced Executive Personal Assistant / Office Manager to support their CEO while overseeing the smooth day-to-day running of the office. This is a pivotal role requiring someone who is proactive, resourceful and able to anticipate the needs of senior leadership while creating an organised and efficient workplace. About the Role
n
Reporting directly to the CEO, you will provide high-level executive support while taking ownership of office operations. This is a diverse role where you'll be involved in everything from managing the CEO's schedule to coordinating business initiatives and ensuring the office runs seamlessly. Key Responsibilities
n
Executive Support Manage the CEO's complex diary, appointments and inbox. Coordinate domestic and international travel, accommodation and itineraries.
n
Prepare presentations, reports, board papers and meeting packs. Take meeting minutes and follow up on key action items. Screen and prioritise correspondence and confidential communications.
n
Build robust relationships with internal and external stakeholders. Assist with projects, business initiatives and executive reporting. Handle sensitive and confidential information with the utmost discretion.
n
Office Management Oversee the day-to-day operations of the office. Coordinate office suppliers, facilities and service providers.
n
Manage office budgets, purchasing and expense reconciliation. Organise company meetings, events and staff functions. Support onboarding of new employees and assist with general HR administration.
n
Ensure office policies, procedures and administrative systems remain efficient. Act as the go-to person for all office-related matters. About
n
You To be successful in this role, you will have: Demonstrated experience as an Executive Assistant, CEO Personal Assistant or Office Manager.
n
Previous experience supporting C-suite or senior executives. Exceptional organisational and time management skills with the ability to manage competing priorities. Outstanding communication and stakeholder management skills.
n
A proactive, solutions-focused approach with solid initiative. High levels of professionalism, confidentiality and discretion. Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
n
Experience within an FMCG, manufacturing or commercial environment will be highly regarded. What's on Offer Join a well-established and growing FMCG organisation.
n
Work closely with an experienced CEO and executive leadership team. A varied and autonomous role where no two days are the same. Collaborative, supportive and down-to-earth team culture.
n
Western Suburbs location with onsite parking. Opportunity to make a genuine impact and grow your career within a successful business. We actively encourage applications from any background.
#J-18808-Ljbffr
📌 Personal Assistant (Williamstown)
🏢 Select Aust Sydney
📍 Williamstown
Reply to this offer
Impress this employer describing Your skills and abilities, fill out the form below and leave Your personal touch in the presentation letter.