Job Description

Key Responsibilities:

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HR

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- Assist processing weekly payroll alongside accounting team
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- Maintain employee records, qualifications and training requirements within the HR system.
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- Manage onboarding of new employees in the HR system including meeting relevant onboarding compliance
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- Assist the Business Manager in regards to general HR Administrative duties
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Accounts Receivable

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- Manage customer account requests from sales department
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- Monitor outstanding debtor accounts and follow up on overdue payments in a professional and timely manner.
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- Reconcile customer payments to invoices.
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- Prepare weekly aged debtors reports and elevate collection issues to management as required.
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- Maintain customer records and liaise with customers to resolve invoice queries and billing discrepancies.
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Accounts Payable & Creditor Management

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- Maintain supplier records and respond to account queries in a professional manner.
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- Reconcile supplier statements monthly and resolve any discrepancies promptly.
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- Monitor and manage the business credit card expenditure, ensuring receipts are captured and coded correctly.
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General Finance & Reporting

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- Assist with end-of-month and end-of-year financial close processes with offshore accountants.
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- Compile weekly reports to management.
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- Liaise with external accountants and auditors, providing required documentation and reports in a timely manner.
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- Maintain accurate and organised financial records
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Skills, Qualifications & Experience

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- Minimum 3 years' experience in a similar accounts or bookkeeping role.
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- Proficiency in Xero accounting and Employment Hero HR software is preferred
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- High level of accuracy and attention to detail with a methodical approach to financial record-keeping.
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- Strong time management skills with the ability to prioritise tasks and meet regular reporting deadlines.
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- Excellent written and verbal communication skills for liaising with customers, suppliers, and management.
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- Proficient in Microsoft Office Suite, particularly Excel.
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- Ability to maintain confidentiality and exercise skilled discretion at all times.
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- Self-motivated and capable of working independently with minimal supervision in a small business environment.
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- Certificate IV in Bookkeeping / Accounting or equivalent; CPA or CA (partial) qualifications advantageous but not essential.
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Previous nursery experience is not required for this position.

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📌 Accounts Administrator (Wamuran)
🏢 INSTANT GREEN NURSERY
📍 Wamuran