Job Description

THELEC is a growing trades and construction business delivering quality project work across Queensland. We pride ourselves on doing the job right the first time, strong client relationships, and a supportive team culture. As we continue to grow, we're looking for a reliable Administration Support Officer to keep our office and projects running smoothly.

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About the Role

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Reporting to the Operations Manager and Admin Team, you'll be the backbone of our day-to-day operations — supporting our project and field teams with the admin that keeps jobs on track. This is a varied, hands-on role suited to someone who's organised, proactive, and enjoys being the go-to person in a busy office.

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Key responsibilities

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- Answering incoming calls in a professional and courteous manner, addressing enquiries
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- Managing job and project administration in Simpro (creating tasks, updating jobs, linking supervisors, issuing completion tasks)
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- Liaising with suppliers, clients, and internal team members
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- Maintaining accurate job records, documentation, and filing (including safety folders and compliance paperwork)
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- Processing and matching supplier invoices to jobs and purchase orders
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- Raising and managing purchase orders, ensuring a PO is generated for every order and spend
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- Assisting with scheduling, ordering materials, and general project coordination support
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- Providing general office and administrative support as required
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- Maintaining employee records, compliance documents and licence / training registers
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- Assisting with Invoicing to clients
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- Supporting the wider team with General administrative tasks as required
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About You

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- Some previous administration experience (trades, construction, or project-based environment a strong advantage)
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- Confident with computers and job management software — experience with Simpro is highly regarded, but we'll train the right person
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- Strong attention to detail and a methodical, process-driven approach
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- Excellent communication skills, both written and verbal
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- Able to juggle competing priorities and stay organised in a busy environment
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- A positive, can-do attitude and a willingness to learn
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What we offer

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- A secure full-time position with a stable, growing business
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- Competitive salary of + superannuation
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- Supportive team environment with genuine training and development
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- Onsite Parking, robust team culture
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📌 Administrative Support (Queensland)
🏢 THELEC
📍 Queensland