Job Description

AD McCallum & Son Pty Ltd is a well-established General Engineering and Fabrication company. We are looking for a motivated, enthusiastic and reliable Junior Office Administration Assistant to join our team.

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About the Role

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As our Junior Office Administration Assistant, you'll be the welcoming face and voice of our business while providing administrative support across all areas of the company. You'll be involved in a wide variety of tasks and have the opportunity to learn valuable business systems and processes.

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Your Responsibilities

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- Answering incoming phone calls professionally and assisting with general enquiries.
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- Taking accurate phone messages, including caller details, date, time and reason for calling.
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- Managing the company's shared email inboxes and forwarding enquiries to the appropriate team members.
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- Greeting visitors and providing a professional first impression.
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- Keeping the kitchen and shared office areas clean, organised and well presented.
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- Monitoring and ordering kitchen and office supplies.
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- Coordinating cleaners and rubbish/recycling services.
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- Collecting, sorting and distributing incoming mail.
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- Scanning, filing and maintaining company records.
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- Data entry and maintaining accurate information.
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- Liaising with management, clients and suppliers.
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- Researching parts, comparing pricing and ordering goods.
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- Assisting with staff and contractor site inductions.
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- Working independently while contributing positively to the wider team.
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- Following company policies and Work Health & Safety procedures.
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- Undertaking other administrative duties as required.
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About You

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- Friendly, positive and professional.
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- Well presented with excellent customer service skills.
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- A confident communicator with strong written and verbal communication skills.
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- Able to multitask and prioritise work effectively.
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- Highly organised with excellent attention to detail.
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- Reliable, punctual and eager to learn.
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- Comfortable working with minimal supervision.
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- Proactive, takes initiative and enjoys solving problems.
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- Someone with a great attitude, enthusiasm and a sense of humour.
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- Minimum typing speed of 60 words per minute.
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- Microsoft Office Suite (Outlook, Word, Excel One Note and OneDrive
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- Strong computer skills and willingness to learn new software.
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- Explicit handwriting and excellent attention to detail.
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- Ability to manage multiple tasks and meet deadlines.
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Preferred experience

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On the job training will be provided in a range of business systems, including:

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- Job Commander
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If you're organised, enthusiastic, eager to learn, we'd love to hear from you.

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📌 Junior Office Administration Assistant (Windsor)
🏢 AD McCallum and Son
📍 Windsor