Job Description

About our Client:

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Our Client, an innovative leader in property development and construction based inDarwin, Northern Territory are seeking a highly organised, proactive, and professional Executive Assistant to provide high-level support to CEO Level.

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Our client is a well-established and innovative leader in the property development and construction industry, based in Darwin, Northern Territory.

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We are seeking an experienced, highly organised, and proactive Executive Assistant to provide high-level support to the Managing Director & CEO.

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About the Role

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As the Executive Assistant, you'll play a key role in ensuring the smooth day-to-day operation of the Managing Director & CEO's office. You'll be responsible for managing priorities, coordinating executive activities, and acting as a trusted point of contact for internal and external stakeholders.

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Key Responsibilities

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- Provide high-level administrative and operational support to the Managing Director & CEO.
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- Manage calendars, meetings, communications, and executive priorities.
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- Prepare agendas, meeting minutes, reports, presentations, and correspondence.
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- Liaise confidently with internal teams, Board members, government representatives, and external partners.
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- Coordinate corporate events, sponsorships, and business functions, including logistics and financial administration.
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- Arrange domestic and international travel, including itineraries, accommodation, and expense management.
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- Support legal and compliance administration, including licences, certifications, contracts, and documentation.
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- Maintain organised filing systems and ensure accurate document control and record management.
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- Assist with financial administration, including invoice processing, expense reconciliation, and reporting.
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- Handle confidential business and personal matters with professionalism and discretion.
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- Coordinate personal appointments and commitments for the Managing Director & CEO alongside business priorities.
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- Provide ad hoc executive and administrative support across the business as required.
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About You

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To be successful in this role, you'll have previous experience supporting senior executives and be known for your exceptional organisation, communication, and problem-solving skills. You'll be proactive, adaptable, and comfortable managing competing priorities in a rapid-paced environment.

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Skills & Experience

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- Proven experience as an Executive Assistant or in a senior administrative role supporting executives.
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- Excellent organisational and time management skills, with the ability to prioritise multiple tasks.
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- Strong written and verbal communication skills, with confidence engaging senior stakeholders, government bodies, and business partners.
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- High level of professionalism, discretion, and confidentiality.
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- Advanced proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, and SharePoint).
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- Strong attention to detail and a commitment to producing accurate, high-quality work.
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- Sound judgement and the confidence to ask the right questions, seek clarity, and solve problems proactively.
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- Ability to work independently while contributing positively to a collaborative team.
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- Experience coordinating executive travel, events, and business logistics.
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Why You'll Love This Opportunity

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This is an excellent opportunity to join a respected and growing organisation where you'll work closely with senior leadership and make a genuine impact. If you're proactive, take ownership of your work, thrive in a fast-paced environment, and enjoy supporting executives at the highest level, we'd love to hear from you.

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- Darwin based
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- Fixed Term contract with opportunity for permanency
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- Attractive Salary Package for the right candidate
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- Full Time hours
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- Join an innovative team of professionals in property development and construction.
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CoreStaff is a leader in workplace diversity, and we encourage applications from Indigenous Australians for all roles, females for non-traditional female roles, and applicants with disabilities to apply for all of our jobs.

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📌 Executive Assistant (Darwin City)
🏢 CoreStaff
📍 Darwin City