Job Description

We are seeking a highly organised, detail-oriented, and proactive Finance Assistant to join our team in this newly created role.

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This diverse roles combines finance administration with associate provider onboarding, compliance management, and coordination to support the delivery of high-quality services to residents.

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You will play a key role in managing resident and supplier accounts, maintaining accurate records, and supporting funding reconciliations.

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Key Responsibilities:

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Finance Administration

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Manage resident and supplier accounts, including invoicing, payment allocation, banking, and account reconciliations.

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Monitor outstanding accounts and follow up on overdue payments in a professional and timely manner.

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Maintain accurate financial records and ensure high standards of data entry and record keeping.

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Support banking activities and account management processes.

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Assist with the reconciliation of Funding and Services Australia records and investigate discrepancies as required.

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Client and Records Management

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Maintaining up-to-date older person's records, including admissions, discharges, account changes, and supporting documentation.

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Ensure all financial and older person information is accurate, secure, and compliant with organisational requirements.

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Provide administrative support to the finance and operational teams as required.

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Associate Provider Coordination

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Coordinate the onboarding and ongoing administration of Associate Providers

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Maintain accurate provider records, agreements, and compliance documentation.

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Support provider engagement activities and act as a key liaison between internal stakeholders and external service providers.

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Monitor provider compliance requirements, including insurances, qualifications, and mandatory documentation.

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Facilitate provider audits and assist with reporting, and regulatory obligations

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Contribute to the continuous improvement of provider management processes and systems.

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About You

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To be successful in this role,



you will have:

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Previous experience in finance administration, accounts receivable/payable, provider coordination, or a similar administrative role.

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Strong attention to detail and exceptional organisational skills.

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Experience with invoicing, account reconciliations, data entry, and record management.

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Confidence managing multiple priorities and regulatory deadlines.

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Excellent written and verbal communication skills.

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Solid stakeholder engagement skills with the ability to work collaboratively across teams and with external providers.

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Intermediate to advanced Microsoft Office skills, particularly Excel.

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Experience working with databases, CRM systems, financial systems, or provider management platforms.

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Certificate IV in Accounting or equivalent

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Experience with aged care/support at home, health, disability or community services.

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Desirable attributes, skills and experience:

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Understanding of aged care legislation, compliance requirements, and quality standards.

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Knowledge of associate provider onboarding, contract administration, and compliance management.

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Familiarity with eTools, eSA, GPMS, or similar systems.

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Understanding of government funding and reporting processes.

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Knowledge of Inverva Software

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Why Choose Martin Luther Homes?

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At Martin Luther Homes, we are more than just a workplace – we are a supportive community for our older persons and team members.

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A rewarding opportunity to contribute to quality outcomes for older persons.

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A supportive and collaborative workplace culture.

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Opportunities for professional development and career growth.

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A varied role combining finance, administration, compliance, and stakeholder engagement.

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The opportunity to make a meaningful impact with a values-driven organisation.

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Competitive salary and salary packaging.

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To ensure a safe and compliant workplace, all preferred candidates will be required to successfully complete pre-employment screening, which include National Police Check, reference checks, and verification of qualifications and work rights.

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📌 Finance Assistant (Williamstown)
🏢 Martin Luther Homes
📍 Williamstown