Job Description

Administrator (12-Month Fixed Term Contract)

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Wetherill Park, NSW | $45 per hour

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Are you a highly organised Administrator who thrives in a fast-paced environment? Do you love being the person who keeps everything running smoothly, can juggle multiple priorities, and is always one step ahead?

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We're looking for a proactive, switched-on Administrator to join our Operations team on a 12-month fixed-term contract covering maternity leave. This is a varied and hands-on role where no two days are the same. You'll work closely with the leadership team, providing high-level administrative support while coordinating site operations, compliance, training, return-to-work administration, and general office management.

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About the Role

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As the Administrator you'll play a key role in supporting the day-to-day operations of a busy production site. You'll be the central point of contact for administration, ensuring processes run efficiently while supporting managers, employees, and external stakeholders.

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Key Responsibilities

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- Provide high-level administrative support to the Operations and Management teams.
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- Coordinate meetings, minutes, reports, presentations, and site communications.
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- Manage document control, filing systems, and compliance records.
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- Support Return to Work (RTW) administration and Workers Compensation processes.
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- Coordinate employee training, compliance records, medicals, inductions, and external training.
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- Maintain employee records, onboarding, offboarding, and site access.
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- Coordinate casual workforce administration, agency bookings, and timesheet approvals.
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- Financial administration duties.
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- Prepare operational, safety, and management reports.
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- Support safety initiatives, incident reporting, audits, and compliance activities.
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- Organise site events, catering, meetings, and general office facilities.
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- Manage office supplies, PPE ordering, security access,



keys, and site equipment.
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- Liaise with internal departments and external suppliers to ensure smooth day-to-day operations.
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- Identify opportunities to improve processes and drive operational efficiencies.
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About You

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We're looking for someone who is:

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- Highly organised with exceptional attention to detail.
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- Able to multitask and confidently manage competing priorities.
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- A proactive problem solver who takes initiative.
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- A forward thinker who anticipates business needs before they arise.
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- Professional, approachable, and confident communicating with stakeholders at all levels.
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- Calm under pressure and able to adapt in a busy operational environment.
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- A team player who enjoys supporting others and improving processes.
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Skills & Experience

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- Minimum 3 years' experience in an Office Manager, Operations Administrator, Executive Assistant, or Senior Administration role.
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- Previous experience supporting a busy operations or manufacturing environment is highly regarded.
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- Strong Microsoft Office skills (Word, Excel & PowerPoint).
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- Experience using SharePoint, SAP and other business systems is advantageous.
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- Excellent organisational, communication and time management skills.
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- Experience with Return to Work, Workers Compensation, training coordination or WHS administration is highly desirable.
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- Ability to maintain confidentiality and handle sensitive information professionally.
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What's on Offer?

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- $45 per hour
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- 12-month fixed-term contract covering maternity leave.
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- Wetherill Park location.
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- Diverse, fast-paced role with plenty of variety.
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- Supportive and collaborative team workplace.
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- Opportunity to make a real impact within a well-established organisation.
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If you're an organised, proactive professional who enjoys taking ownership, solving problems, and keeping operations running smoothly, we'd love to hear from you.

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📌 Office Manager (New South Wales)
🏢 Zoom Recruitment
📍 New South Wales