Job Description

About the Role

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Our Client is seeking a proactive and highly organised Office Assistant to join their professional and friendly team. This is a varied, hands‐on role where no two days are the same. Reporting to the HR Manager, you will provide administrative support across HR, marketing and office operations, playing an integral role in ensuring the firm continues to deliver exceptional service to clients.

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Responsibilities

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Human Resources

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- assist with onboarding new employees
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- coordinate Continuing Professional Development (CPD) renewals
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- organise relief reception cover as required
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- respond to general HR and office enquiries
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- liaise with building and property management when required
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- assist with coordinating meetings and internal schedules
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Marketing & Events

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- assist with client events, office functions and social club activities
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- support website and social media updates
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- assist in preparing marketing materials
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- coordinate catering for meetings, functions and internal events
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Office Administration

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- assist with the maintenance and coordination of office equipment
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- collect and distribute incoming mail
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- provide general administrative support to ensure the efficient day‐to‐day operation of the office
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About You

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- previous administration experience in a professional services environment (law firm experience will be highly regarded)
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- outstanding organisational skills
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- strong attention to detail
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- excellent written and verbal communication skills
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- high levels of professionalism, discretion and confidentiality
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- a proactive attitude with the initiative to work independently
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- strong IT skills, including proficiency with Microsoft Office
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- a flexible, positive approach and a willingness to assist wherever needed
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Our client is a highly regarded CBD law firm with a strong reputation for excellence and client service. Known for its collaborative culture, accessible leadership and steady flow of quality work, the firm offers an excellent working environment where employees are valued and enjoy coming to work!

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This is a full time, office-based position (5 days per week) located in the CBD.

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📌 Office Assistant - Law Firm Opportunity (Victoria)
🏢 Legal People
📍 Victoria