Job Description

PYBAR – a Thiess Company – is a leading provider of mining services, specialising in metalliferous underground hard rock mining. Since 1993, our success has been built on safe, efficient underground infrastructure development and consistent, reliable production.

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We deliver projects across Australia, from large, established mining operations to greenfield developments. Our capabilities span mine development, production, cable bolting and drilling, raise boring, shotcreting, and fleet services.

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THE PROSPECT

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We are seeking an organised and proactive Site Administrator to join our team at Hillgrove Mine, near Armidale, NSW. This is an exciting opportunity for a motivated administration professional to become a valued member of a close-knit site team while supporting a busy underground mining operation.

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Working closely with site leadership, employees, and contractors, you will play a key role in ensuring the smooth day-to-day operation of the site. This position is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering high-quality administrative support.

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This is a residential, Monday to Friday role, ideally suited to candidates based in Armidale, Hillgrove, Uralla, or surrounding regions.

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KEY RESPONSIBILITIES

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- Provide administrative support to site management and operational teams
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- Maintain site records, filing systems, and compliance documentation
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- Coordinate employee onboarding, inductions, and workforce records
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- Manage rosters, accommodation records, and travel arrangements as required
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- Process timesheets, purchase orders, invoices, and other site documentation
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- Prepare reports, presentations, and site communications
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- Liaise with employees, contractors, suppliers, and corporate departments
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- Ensure accurate data entry and maintenance of company systems
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ABOUT YOU

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- Previous administration experience (all industry backgrounds considered)
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- Excellent written and verbal communication skills
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- Highly organised with strong attention to detail
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- Ability to manage competing priorities and meet deadlines
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- Team-focused with a proactive, can-do attitude
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- Commitment to safety and fostering a positive workplace culture
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- Current C Class Manual Driver's Licence (essential)
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- Ability to satisfy site access requirements, including medical, drug and alcohol testing, police check, and licence verification
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This is a great opportunity to join a growing operation where your contribution will be valued and where you'll enjoy working as part of a supportive, community-focused team.

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THE FUN STUFF

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- Training and development opportunities
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- Being an employee of PYBAR you will have exclusive access to PYBAR Perks! (See further details below).
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- Employee recognition programs.
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- Grow your career with us! - Reimbursement of approved courses & study.
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- Paid parental leave benefits.
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PYBAR PERKS

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- Milestone service awards and gifts - PYBAR celebrating with you.
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- Hospital Help, have $500 contributed towards your private health hospital excess.
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- Medibank corporate private health insurance discount of 9% for you and your family.
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- Reimbursement for prescription safety glasses up to $350.
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- Toyota fleet discounts & novated leasing options.
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- Book your next family holiday today! Access to travel insurance & car hire discounts.
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- Qantas Club and Virgin lounge membership discounts.
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INCLUSION & DIVERSITY

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Inclusion and diversity is important to us, which is why 'Respect' is one of our core values. We welcome and strive for a diverse workforce and to help us achieve this, we would love to receive applications from females, Indigenous Australians, LGBTQI+ community members and anyone else who would love to join our team.

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📌 Mine Site Administrator (Armidale)
🏢 Pybar Mining Services
📍 Armidale