Job Description

Senior Contract Administrator/ Contracts Manager

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iCOST are a national commercial advisory firm (www.i-cost.com.au) providing support to Tier 1 and Tier 2 Main Contractors and large Subcontractors.

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The role:

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We currently have an opening for a Senior Contracts Administrator/ Contracts Manager with a focus on early procurement, based on the Gold Coast, within our Team.

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To be successful in this role, you will have the following:

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- A demonstrable 9+ years minimum experience as a Senior Contracts Administrator/ Contracts Manager/ Commercial Manager with Procurement experience
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- Experience in high-rise residential essential
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- Must have advanced procurement experience
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- Ideally, has experience setting-up projects and early trade procurement experience
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- Intermediate to advanced proficiency in relevant software packages such as ProcurePro, Microsoft Suite (including Excel) and Bluebeam Revu
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- Experience in CHEOPS/ Jobpac and similar construction accounting software essential
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- Must be capable of thoroughly administering Contracts, with a solid understanding of how contractual provisions are read, interpreted and followed
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- Must also be able to properly establish entitlements for, analyse and value variations
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- Should be confident and proficient in all aspects of Procurement, including the ability to draft project-specific scopes of work
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- Degree in Quantity Surveying, Construction Management and/ or Law is desirable but not essential.
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Your key tasks will include (but may not be limited to):

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- Procurement of trade packages, including developing comprehensive and accurate project-specific scopes of works and full management of the tender process (analysis, interviews, recommendations, budget transfers)
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- Contract administration
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- Negotiating with Subcontractors on variations, scope and contract inclusions/exclusions
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- Seeking Subcontractor/ Supplier quotations and proposals
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- Measure, take-off and produce Bills of Quantities (desirable)
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- Assess and validate Subcontractor claims, applying first-principle cost valuation techniques
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- Liaising with relevant teams, design and engineering etc.
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- Assist with monthly valuations and cost reporting
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- Managing Subcontract packages incl. in office measuring, approving Subcontract progress claims, preparing and issuing responding Payment Schedules via PayApps, through to final account.
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- Invoice reviews and general site administration
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- Regular Site/ Progress Claim walks
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- Change Management - Regularly monitor, check and identify any design changes during the construction phase, assessing cost impacts, negotiating any variations and monitoring projected final account.
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- Manage and drive the review process to ensure the award of all Subcontractors within the required time frame and budget
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- Minimisation of variation claims through firm and thorough contract management and change management
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- Ensure accurate cost forecasting and highlighting any potential risks/ overruns with the relevant project stakeholders
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- Interpret project documentation so as to understand scope of works for the project at Head Contract and Subcontract scope level
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- Preparation of variations, claims and contractual notices
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- Assist with the preparation of Monthly Project Reviews
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- Assess commercial and contractual risks involved in delivery and implementation of projects and identify and implement controls
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- Check compliance and prepare reporting on commercial performance of the contract
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We offer:

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- Competitive remuneration
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- Options for flexible working (subject to agreement with the Client)
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- Career progression opportunities underpinned by our exciting pipeline of work meaning you'll have opportunities to work on some of Australia's most iconic projects
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📌 Senior Contract Administrator/ Contracts Manager (City of Gold Coast)
🏢 ICOST
📍 City of Gold Coast