Job Description

D26 Project and Asset Management are currently seeking detail-oriented Facilities and Contracts Administrator to join our team on a full-time basis.

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We are seeking a highly organised and enthusiastic Facilities & Contracts Administrator to join our team. This is a varied and hands‐on role supporting the coordination of facilities maintenance, contractor management, procurement, capital works and property administration across our portfolio.

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Working closely with the Facilities and Property team, you will play an significant role in ensuring maintenance requests, projects and contracts are managed efficiently while providing high-quality administrative support and reporting.

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This position is ideal for someone who enjoys variety, has exceptional attention to detail and is looking for a long-term opportunity within a supportive and growing organisation.

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Duties and Responsibilities will include but not be limited to the following:

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- Coordinate reactive, planned and preventative maintenance through the Facilities Management Information (FMI) system.
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- Manage work orders, contractor bookings and maintenance requests.
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- Assist with CAPEX administration, procurement and contract management.
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- Maintain contractor compliance, supplier records and procurement documentation.
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- Support refurbishment and property projects through effective administration.
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- Prepare reports, presentations and management documentation.
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- Coordinate meetings, prepare agendas, take meeting minutes and track actions.
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- Review contractor invoices and assist with budget monitoring.
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- Maintain SharePoint, project files and facilities documentation.
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- Support compliance, audits and continuous improvement initiatives.
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- Maintain contractor licences,



insurances and compliance records.
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- Support contractor inductions and WHS documentation.
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- Assist with audits, governance requirements and continuous improvement initiatives.
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- Coordinate regular operational and contractor meetings.
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- Prepare agendas, take accurate meeting minutes and maintain action registers.
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About You

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You will bring:

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- Experience in facilities administration, property administration, contract administration or maintenance coordination.
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- Experience managing contractor relationships and contract documentation.
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- Excellent organisational and time management skills.
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- Strong attention to detail and a commitment to producing accurate work.
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- Experience preparing meeting agendas and taking comprehensive meeting minutes.
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- Excellent written and verbal communication skills.
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- Strong Microsoft Office skills, particularly Excel, Word, Outlook and PowerPoint.
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- Experience using facilities management, maintenance or asset management systems (or the ability to learn quickly).
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- Confidence managing reports, invoices and administrative processes.
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- A proactive approach with the ability to work independently and manage competing priorities.
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- An enthusiastic attitude with a willingness to learn and contribute to continuous improvement.
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- A genuine interest in building a long‐term career with our organisation.
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- A proactive, enthusiastic attitude with the ability to manage competing priorities.
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- A commitment to delivering excellent customer service and building a long‐term career.
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If you are an organised administrator with a passion for facilities coordination, contract management and delivering excellent service, we'd love to hear from you.

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📌 Facilities and Contracts Administrator (Williamstown)
🏢 seek.com.au
📍 Williamstown