Job Description

Davies Ross Consulting Pty Ltd – Sydney CBD NSW

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If you're looking for a Bid Coordinator role where you can genuinely influence how submissions are produced - not simply compile documents - this could be an excellent chance.

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Our client is a growing national commercial builder with an outstanding reputation for delivering complex fit-out, refurbishment and adaptive re-use projects across a broad range of sectors. As their business continues to grow, they're looking to appoint a Bid Coordinator who enjoys taking ownership of the tender process, improving the quality of submissions and working closely with project teams to help win work.

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This is an opportunity to become an integral part of a collaborative business where your ideas will be valued, your skills will continue to develop and you'll play an important role in the company's ongoing success.

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About the Business

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Our client is a progressive commercial builder that's built a reputation for delivering high-quality fit-out, refurbishment and adaptive re-use projects across Australia.

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With more than 50 employees nationally and approximately 40 based in Sydney, they've grown through long-term client relationships, collaborative project delivery and a genuine commitment to quality rather than volume.

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Their portfolio spans workplace, hospitality, retail, education, government, industrial, hotel and residential sectors, with projects typically ranging from $2 million to $25 million.

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Current projects include luxury residential developments, heritage restorations, complex refurbishments and adaptive re-use projects, providing excellent exposure to technically interesting work across a diverse range of sectors.

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The business is also committed to continually improving the way construction is delivered, investing in sustainability, innovation and creating an inclusive workplace.



They're proud to be working towards a 50/50 gender balance across the business.

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The Opportunity

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Reporting into the Pre-Construction team, you'll take ownership of coordinating high-quality tender submissions from start to finish.

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This isn't simply an administrative coordination role. You'll become a trusted member of the team, working closely with Estimators, Project Managers and senior leaders to develop compelling submissions that showcase the capability of the business.

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The current Bid Coordinator is progressing internally into a Contract Administrator role, providing an excellent opportunity for a structured handover and ongoing support as you settle into the position.

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You'll also have the opportunity to continually improve the submissions process, enhance tender templates and help build a best-practice bid library that supports the continued growth of the business.

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Key Responsibilities

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- Coordinate end-to-end tender submissions across multiple projects.
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- Prepare, write and tailor submission content for individual opportunities.
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- Maintain and develop the bid library and content database.
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- Produce high-quality capability statements, tender documents and interview presentations.
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- Work closely with Estimators, Project Managers and the wider Pre-Construction team to gather technical information.
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- Improve the quality, consistency and presentation of submissions.
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- Prepare documents using Adobe InDesign and other Microsoft Office applications.
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- Bring a creative eye to layout, graphics and overall presentation.
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- Coordinate submission deadlines and ensure tenders are delivered accurately and on time.
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- Contribute ideas to continually improve the bids and submissions process.
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About You

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To be successful, you'll ideally bring:

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- Previous experience as a Bid Coordinator, Bid Administrator, Marketing Coordinator or similar role within the construction, engineering, architecture or property sectors.
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- Strong written communication and document presentation skills.
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- Experience coordinating tender submissions and capability statements.
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- Proficiency using Adobe InDesign.
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- Excellent organisational skills and the ability to manage multiple deadlines.
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- High attention to detail and pride in producing quality work.
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- A proactive approach and willingness to continually improve processes.
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- Strong communication skills and the confidence to build relationships across the business.
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- A collaborative mindset and genuine desire to contribute to a growing team.
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Why Join?

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- Join a business that's genuinely people-focused and collaborative.
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- Work on a diverse range of technically interesting projects across multiple sectors.
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- Be part of a growing national contractor with an excellent reputation.
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- Enjoy a role where you'll have genuine ownership and autonomy.
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- Structured handover and support from the current Bid Coordinator.
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- Opportunity to help shape and improve the bids function as the business continues to grow.
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- Long-term career progression within a business that actively promotes from within.
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- Modern office, supportive leadership and an inclusive team culture.
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If you're looking for a Bid Coordinator role where you can take ownership, develop professionally and become part of a business that's doing things differently, we'd love to hear from you.

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📌 Bid Coordinator (New South Wales)
🏢 Davies Ross Consulting
📍 New South Wales