Job Description

Office Administrator, Accounting Practice

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AT Business Advisors is a chartered accounting and financial advisory firm based at Norwest Business Park. We look after business owners, families, and their related entities across tax, compliance, and advisory work.

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About the role

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This is a broad administration role supporting the accounting team and the principals. You will keep client jobs moving through our workflow, manage compliance correspondence and deadlines, look after clients from first contact through to document signing, and handle the day to day administration of the office.

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We are a small team, so you will not be closely supervised on routine work. We are looking for someone who can pick up a task, work out what needs to happen, and see it through.

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What you will be doing

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Managing client jobs and due dates through our workflow system (XPM and FYI)

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Preparing, collating, and issuing client documents for signing, and following them through to completion

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Handling ATO and ASIC correspondence, lodgements, and portal work

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Supporting the annual compliance call in cycle, including client contact and follow up

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Reception, phones, meeting rooms, and client hospitality

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Diary and meeting coordination for the principals

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Invoicing support and debtor follow up

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Client onboarding: engagement letters, identity verification,



and file setup

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Maintaining office supplies, equipment, and supplier arrangements

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Keeping procedure documentation current as our systems change

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What we are looking for

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At least 2 years of administration experience within an accounting, bookkeeping, or financial services practice. This one is essential, we need someone who already understands how a practice works

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Familiarity with practice management and document management software. We use XPM and FYI, but experience with APS, Karbon, HowNow, or similar is fine

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Comfort with ATO and ASIC portals and lodgement processes

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Real initiative. You notice what needs doing and you follow it up

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The ability to work accurately with limited direction

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Confident, professional communication with clients

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Strong attention to detail, particularly under deadline pressure

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Nice to have

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Certificate III or IV in Business Administration

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What we offer

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Salary of $70,000 to $80,000 plus superannuation, depending on experience

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A secure, well-established practice with a supportive team

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Support for relevant training and professional development

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Varied work across a broad client base

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Only applicants with the right to work in Australia will be considered.

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📌 Office Administrator (Hatfield)
🏢 AT Business Advisors
📍 Hatfield