Job Description

Company Background

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Lohman Contracting Pty Ltd is a Queensland-based civil contractor delivering roadworks, bridgeworks and associated infrastructure across regional and remote council, state, mining and private sector projects. The company holds DTMR prequalification at R2 (Roadworks) and B1 (Bridgeworks) levels and operates under an integrated HSEQ management system certified to ISO 9001, ISO 14001 and ISO 45001.

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Position Purpose

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The HR Administrator / Project Support role combines core HR administration with broader project and site support duties. The role is responsible for maintaining accurate employee records, supporting recruitment and onboarding, and administering HR-related compliance, while also coordinating the day-to-day logistical and administrative needs of project teams - including travel, accommodation, vehicle hire, scheduling and communications. The role suits a versatile administrator comfortable managing varied priorities across both people-related and project-related functions.

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Key Responsibilities

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1. Recruitment and Onboarding Support

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Coordinate advertising of vacancies, applicant screening and interview scheduling with hiring managers

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Prepare employment contracts, letters of offer and new starter documentation

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Coordinate pre-employment requirements: right-to-work checks, licence/ticket verification (White Card, driver's licence, heavy vehicle competencies), reference checks

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Administer new starter induction, including HSEQ induction records and issue of PPE/company property

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2. HR Records and Compliance Administration

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Maintain accurate, confidential personnel files (physical and electronic) in line with privacy obligations

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Maintain HRIS/payroll data — leave balances, personal details, employment changes

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Track and administer licence, ticket and competency expiries,



liaising with employees and site management on renewals

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Support employment variations, role changes, termination documentation and WorkCover/return-to-work coordination

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3. Payroll and Timesheet Support

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Consolidate and check site and office timesheets prior to payroll processing

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Liaise with payroll/finance to resolve pay queries and ensure timely processing

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Support administration of allowances, overtime and travel entitlements applicable to civil construction and FIFO arrangements

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4. Travel, Accommodation and Logistics Coordination

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Book and manage flights, accommodation and transport/vehicle hire for FIFO and site-based personnel

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Coordinate rosters and swing schedules in conjunction with Project Managers and site supervisors

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Manage changes, cancellations and cost tracking for travel and accommodation bookings

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Act as a point of contact for site personnel on travel and logistics queries

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5. Project and Site Administrative Support

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Provide general administrative support to Project Managers and site teams, including correspondence, filing and diary coordination

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Assist with scheduling and logistics for weekly project meetings — agendas, minutes and action register distribution

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Support communication between site and office, including distribution of notices, updates and incidental requests

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Assist with ad hoc project documentation support (e.g. registers, correspondence tracking) as workload requires

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6. WHS and Quality Administration Support





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Maintain training and competency registers, tracking licence, ticket and induction expiries across the workforce

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Assist with filing of SWMS, toolbox talk records and other IMS documentation as required

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Support administration of incident and hazard reports, ensuring timely entry into the relevant register

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Work Health, Safety, Quality and Setting

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Comply with all requirements of the IMS, certified to ISO 9001, ISO 14001 and ISO 45001

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Maintain confidentiality of employee information per privacy legislation and company policy

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Ensure HR and project administrative documentation supports DTMR R2/B1 prequalification and accreditation obligations

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Report WHS hazards, incidents or non-conformances observed in the course of duties

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Qualifications, Skills and Experience

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Certificate III/IV in Business Administration, Human Resources, or equivalent experience

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Minimum 2 years' experience in an administrative role covering HR, office administration, or logistics/travel coordination

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Strong MS Office skills; experience using an HRIS/payroll system and/or travel booking platforms

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High attention to detail, strong organisational skills, and the ability to manage varied and competing priorities

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Sound understanding of confidentiality and basic employment/Fair Work obligations

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Current driver's licence

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Administrative experience within construction, civil infrastructure or a similarly regulated industry

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Experience coordinating FIFO travel, accommodation or vehicle hire logistics

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Exposure to WHS/quality management systems and accreditation processes (ISO 45001, FSC WHS Accreditation)

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Experience with platforms such as Employment Hero, Xero or MYOB

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Certificate IV in Human Resource Management

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📌 HR / Project Administrator (Queensland)
🏢 Lohman Contracting
📍 Queensland