Job Description

Administration Assistant (Marine Industry, Yamba)

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Polaris Marine Group is a trusted name in the Australian maritime sector, delivering high-quality marine services along the east coast. Our areas of expertise include:

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Inshore and offshore towage

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Marine construction and maintenance

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Vessel and barge hire

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Shipbuilding and repairs

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Crew management

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Harwood Marine (Polaris Marine Dockyards) is a key division within our group, operating a 3,000T slipway and a 440T travel lift. We support a wide range of services, including vessel maintenance, refits, and marine salvage & disposal.

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About the Role

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We are on the lookout for an Administration Assistant who can provide efficient administrative support to our Supervisor/Managers on location, in Yamba NSW.

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Assisting with documentation, record keeping, and other general office administration, you will play a key role in helping us to keep things on track.

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This role will also assist with payroll and cover some of the AP/AR function, from time to time, when your colleagues take leave.

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Jam packed with administrative responsibilities, and scope to learn many new things, this role is guaranteed to keep you busy - all day, every day.

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If you have plenty of natural drive, and a positive outlook, we are keen to hear from you!

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Responsibilities

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- General Administrationn n
- Provide day-to-day administrative support to management and staff
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- Managing incoming phone calls, emails, and correspondence.
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- Maintain filing systems (electronic and hard copy)
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- Prepare letters, reports, spreadsheets, and other documents.
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- Order office supplies where required
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- Document and Records Managementn

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- Maintain records
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- Ensure documents are filed in accordance with procedures
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- Assist with document control processes where required
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- Scheduling and Coordinationn

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- Assist with scheduling meetings, appointments, and travel arrangements where requested
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- Prepare meeting rooms and keep tidy / organised
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- Record and distribute minutes where required.
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Key Performance Indicators

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- Accuracy and quality of administrative work
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- Timeliness of task completion
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- Document and record management compliance
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- Responsiveness to internal and external requests
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- Professional communication and teamwork
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- Contribution to efficient office operations
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About You

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- Previous experience in an administrative or office support role
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- Certificate III or IV in Business Administration or similar
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- Bookkeeping experience or certification is desirable
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- Strong organisational and time management skills
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- High level of attention to detail
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- Effective written and verbal communication skills
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- Ability to manage multiple tasks and priorities
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- Proficiency in Microsoft Office – Word, Excel, Outlook, PowerPoint
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- Bookkeeping highly desirable
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What We Offer

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- A key leadership role with a respected marine services company
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- Reliable full-time employment based in the scenic Northern Rivers region of NSW
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- Opportunity to make a tangible impact on high-value projects
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Please note:

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- This is a site-based role located in Harwood, NSW
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- Sponsorship is not available for this position
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- Only shortlisted candidates will be contacted
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📌 Administration Assistant (Marine Industry, Yamba) (Harwood)
🏢 Polaris Marine
📍 Harwood