Job Description

BAI Assets Pty Ltd is looking for its next Site Administrator to join the team.

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Spanning leasing, contractor coordination, compliance and site operations, BAI Assets manages a busy, evolving site while working with contractors, sub-tenants, regulators and service providers to keep the property safe, compliant and running smoothly.

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We're looking for an experienced Site Administrator to be the organisational backbone of our site office — owning records, contract administration, reception and compliance documentation.

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Working closely with the Site Manager, Commercial Manager, HSE Manager and the wider site leadership team, you'll be the first point of contact for a busy industrial site, keeping registers, inductions and audit documentation current while supporting the broader team with day-to-day administration.

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This is a excellent opportunity for a highly organised administrator who enjoys variety, thrives as the go-to person on-site, and wants to be part of a significant regional redevelopment.

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What You'll Be Doing

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Maintain the site's filing system and document control, including leases, licences, permits, insurances, invoices and correspondence.

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Prepare, format and distribute minutes, reports, notices and correspondence for the site leadership team.

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Raise and track purchase orders, receipt goods and services, and assist Finance with month-end queries and budget coding.

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Maintain the contracts register for site contractors, consultants, sub-tenants and lessees, including key dates and insurance renewals.

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Support contractor onboarding by collecting insurances, licences, SWMS and compliance documents before site access is granted.

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Track contractor claims, variations and approvals, keeping an auditable trail of signed documentation.

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Act as first point of contact for the site:



manage calls, the site office inbox, and greet and sign in visitors, contractors and delivery drivers.

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Maintain visitor and contractor sign-in/sign-out systems and daily attendance records, including for emergency musters.

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Deliver basic site inductions covering site rules, PPE, emergency procedures and restricted areas, and maintain the induction register.

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Keep audit-ready records for environmental licence conditions, inspections and other statutory obligations, and support the HSE Manager and external auditors with document requests.

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Maintain site registers including keys and access cards, plant and equipment, chemicals, and permits to work.

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What We're Looking For

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2+ years' administration experience in an industrial, construction, manufacturing or similar site-based environment.

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Strong document control and record-keeping skills with high attention to detail.

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Confident phone manner and professional front-of-house presentation.

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Proficiency in Microsoft 365 (Outlook, Word, Excel, SharePoint/OneDrive).

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Ability to handle confidential commercial information with discretion.

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Current driver's licence

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Highly Regarded

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Experience with purchase orders and invoice matching in an ERP or accounting system.

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Exposure to contractor management or induction systems and WHS documentation.

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White Card and/or first aid certificate (or willingness to obtain).

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Local to the Albury–Wodonga region.

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Why Join BAI Assets?

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This is an opportunity to play a hands-on role in a significant regional industrial redevelopment, and to be the trusted, organised presence that keeps a busy site office running smoothly.

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You'll work closely with site leadership and a range of contractors and stakeholders, building broad administrative and site-coordination experience.

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📌 Site Administrator (Albury)
🏢 BAI Assets
📍 Albury