BM Doors, part of ARA Group is seeking a detail-oriented and organised Bid & Scheduling Coordinator to join our dynamic administrative team on a full-time basis. Based in Queanbeyan, NSW, this role is critical in ensuring tender deadlines are met, project opportunities are identified and work is effectively forecasted to support business growth.
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Key responsibilities
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- Coordinate and manage all aspects of the tender and bid submission process, ensuring deadlines are met
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- Prepare, compile and submit tender documentation in accordance with client requirements
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- Develop and maintain a library of tender templates, documentation and supporting information
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- Review construction documentation, including floor plans, security documentation, fire, acoustic and finishes specifications
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- Assist in identifying suitable project solutions and pricing requirements for submissions
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- Proactively search tender databases and bid management platforms to identify new business opportunities
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- Liaise with clients regarding submission requirements, formatting, timelines, and requests for information
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- Respond to client enquiries before, during, and after tender submissions
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- Coordinate joint tender submissions with other business units and stakeholders
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- Work closely with management and project teams to forecast upcoming projects and support business planning activities
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- Prepare Master Door, Frame and Hardware Schedules for awarded projects
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- Manage the handover of successful tenders and project documentation to the Project Management team
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What we're looking for
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- Advanced Microsoft Office skills, particularly Outlook, Word and Excel
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- Ability to obtain and maintain an NV1 Security Clearance
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- National Police Check with no disclosable outcomes
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- Proven experience in an administrative support role, preferably involving bid coordination, scheduling or project support
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- Robust organisational and time management skills with the ability to juggle multiple priorities simultaneously
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- Excellent written and verbal communication skills with the ability to interact professionally with internal and external contacts
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- Meticulous attention to detail and a commitment to accuracy in all tasks, particularly when handling bid documentation
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- Problem-solving mindset with the ability to anticipate issues and implement practical solutions
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- Familiarity with scheduling systems or project management tools is highly desirable
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- A proactive approach to work with the ability to work independently and as part of a team
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Visa sponsorship is not available for this position, and applications from recruitment agencies will not be accepted.