Job Description

An opportunity exists for an experienced Executive Personal Assistant to provide comprehensive business and personal support to a senior executive. This is a high-trust position suited to someone who thrives in a fast-paced environment, anticipates needs before they arise and enjoys bringing order to complex schedules and competing priorities.

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You'll play a central role in managing the executive's time, travel, communications and day-to-day operations, ensuring they are well prepared and able to focus on strategic priorities.

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About the Role

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An prospect exists for an experienced Executive Personal Assistant to provide comprehensive business and personal support to a senior executive. This is a high-trust position suited to someone who thrives in a fast-paced environment, anticipates needs before they arise and enjoys bringing order to complex schedules and competing priorities.

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You'll play a central role in managing the executive's time, travel, communications and day-to-day operations, ensuring they are well prepared and able to focus on strategic priorities.

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Key Responsibilities

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- Proactively manage a complex and ever-changing diary across business and personal commitments.
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- Coordinate domestic and international travel, including flights, accommodation, transport, itineraries and visas.
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- Prepare meeting agendas, papers and briefing materials, and track actions and follow-ups.
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- Manage correspondence, emails, appointments and executive administration with discretion.




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- Coordinate expenses, invoices and record keeping.
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- Act as the key point of contact for the executive, managing requests with professionalism and sound judgement.
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- Liaise with internal stakeholders, advisers and external contacts to coordinate priorities and schedules.
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- Identify opportunities to improve systems, processes and executive office efficiency.
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- Provide responsive support across changing priorities, extended hours and international time zones when required.
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- Handle confidential business and personal information with absolute discretion.
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About You

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You will bring:

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- Significant experience supporting a Chair, CEO, Founder or other senior executive.
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- Proven ability to manage complex diaries and extensive domestic and international travel.
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- Experience providing both executive and personal assistance in a high-trust environment.
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- Strong organisational skills with exceptional attention to detail.
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- Excellent judgement, initiative and problem-solving capability.
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- Advanced Microsoft Outlook, Word and PowerPoint skills.
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- A calm, adaptable approach and the ability to manage competing priorities.
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- Outstanding communication skills and a professional, service-oriented style.
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Experience in investment, financial services, resources, listed companies, private offices, family offices or similarly fast-paced environments will be highly regarded.

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📌 Executive Personal Assistant (New South Wales)
🏢 Tethra
📍 New South Wales