Job Description

Executive Personal Assistant / Office Manager

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Are you a highly organised Executive Assistant who thrives in a fast-paced environment and enjoys being the trusted right hand to a CEO?

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Our client, a successful and growing FMCG organisation based in Melbourne's Western Suburbs, is seeking an experienced Executive Personal Assistant / Office Manager to support their CEO while overseeing the smooth day-to-day running of the office.

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This is a pivotal role requiring someone who is proactive, resourceful and able to anticipate the needs of senior leadership while creating an organised and effective workplace.

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About the Role

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Executive Personal Assistant / Office Manager

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Western Suburbs, Melbourne | Permanent | FMCG Industry

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Are you a highly organised Executive Assistant who thrives in a fast-paced environment and enjoys being the trusted right hand to a CEO?

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Our client, a successful and growing FMCG organisation based in Melbourne's Western Suburbs, is seeking an experienced Executive Personal Assistant / Office Manager to support their CEO while overseeing the smooth day-to-day running of the office.

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This is a pivotal role requiring someone who is proactive, resourceful and able to anticipate the needs of senior leadership while creating an organised and efficient workplace.

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About the Role

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Reporting directly to the CEO, you will provide high-level executive support while taking ownership of office operations. This is a diverse role where you'll be involved in everything from managing the CEO's schedule to coordinating business initiatives and ensuring the office runs seamlessly.

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Key Responsibilities

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Executive Support

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- Manage the CEO's complex diary, appointments and inbox.
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- Coordinate domestic and international travel, accommodation and itineraries.
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- Prepare presentations, reports, board papers and meeting packs.
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- Take meeting minutes and follow up on key action items.
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- Screen and prioritise correspondence and confidential communications.
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- Build strong relationships with internal and external stakeholders.
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- Assist with projects, business initiatives and executive reporting.
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- Handle sensitive and confidential information with the utmost discretion.
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Office Management

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- Oversee the day-to-day operations of the office.
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- Coordinate office suppliers, facilities and service providers.
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- Manage office budgets, purchasing and expense reconciliation.
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- Organise company meetings, events and staff functions.
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- Support onboarding of new employees and assist with general HR administration.
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- Ensure office policies, procedures and administrative systems remain efficient.
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- Act as the go-to person for all office-related matters.
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About You

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To be successful in this role, you will have:

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- Demonstrated experience as an Executive Assistant, CEO Personal Assistant or Office Manager.
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- Previous experience supporting C-suite or senior executives.
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- Exceptional organisational and time management skills with the ability to manage competing priorities.
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- Outstanding communication and stakeholder management skills.
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- A proactive, solutions-focused approach with strong initiative.
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- High levels of professionalism, confidentiality and discretion.
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- Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
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- Experience within an FMCG, manufacturing or commercial environment will be highly regarded.
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What's on Offer

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- Join a well-established and growing FMCG organisation.
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- Work closely with an experienced CEO and executive leadership team.
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- A varied and autonomous role where no two days are the same.
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- Collaborative, supportive and down-to-earth team culture.
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- Western Suburbs location with onsite parking.
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- Opportunity to make a genuine impact and grow your career within a successful business.
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At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

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