Job Description

Company : Hastings Deering (Australia) Ltd

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Kickstart your career or take the next step with Hastings Deering – where our people build something BIGGER.

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Are you an organised and detail-driven professional looking to build your career with a leading industry brand? We are seeking a motivated Administrator to join our team in Mackay QLD.

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As an Administrator, you will play a key role in supporting day-to-day operations, ensuring processes run smoothly and efficiently. This is a fast-paced position suited to someone who thrives on organisation, communication, and multitasking. This is a permanent, Monday to Friday opportunity.

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Who are we and why work with us?

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Hastings Deering is proud to be one of the top 5 Caterpillar dealerships globally. We sell, rent, and offer support and parts distribution services for Cat products across a range of industries, including resources, general construction, civil transport and commercial construction, power systems, government, primary industries and marine.

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We have more than 3,500 employees across 23 business service centres throughout Queensland, Northern Territory, Papua New Guinea, the Solomon Islands and New Caledonia, with our headquarters based in Brisbane, Australia.

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When you join our team at Hastings Deering, you'll benefit from:

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- Competitive Salary & Security – A rewarding salary package with yearly reviews, along with a range of benefits designed to support your health, well-being, and financial security.
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- Training & Career Development – Opportunities for training, mentorship, and career development specific to your role.
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- Secure & Long-Term Career – Benefit from the security of a stable, long-term position at Hastings Deering, offering you peace of mind and the opportunity to build a rewarding career.
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- Innovation & Improvement – We drive continuous improvement through dedicated initiatives, foster inclusivity with gender/culture work groups and embrace technological advancements to stay at the forefront of our industry.
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- Global Opportunities – Access to growth opportunities at a regional, national, and international level through our global Sime network.
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- Health & Wellbeing Support – Dedicated programs and utilities to support your physical, mental, and financial health, such as our Employee Assistance Program, free health checks, and discounted private health insurance.
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- Parental Leave – Paid parental leave options with 16 weeks for primary carers and 2 weeks for secondary carers.
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- Insurance Benefits – Salary continuance insurance.
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- On-Site Perks – Free on-site parking.
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What you'll be doing:

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- Manage purchasing processes – raise and process purchase orders in line with business and site requirements.
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- Track purchase orders – monitor open orders and proactively follow up outstanding items to avoid delays.
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- Support reception and general office operations – assist with reception duties and complete additional administrative tasks as required.
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- Maintain cost control – support financial discipline by monitoring expenditure and purchasing compliance.
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- Assist in invoice accuracy – assist with invoice matching and resolve purchase order discrepancies promptly.
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- Provide administrative support – assist the purchasing function and operational leaders with day-to-day administration.
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- Support Apprenticeship administration – assist the Apprentice Coordinator with day-to-day administrative tasks, maintain accurate records and documentation, and provide general administrative support to ensure the smooth delivery of apprenticeship and training activities.
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What you'll need:

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- Bring relevant administrative experience – demonstrate previous experience in administration or purchasing support, ideally within a mining or industrial environment.
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- Maintain exceptional attention to detail – deliver a high level of data accuracy across purchasing and administrative tasks.
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- Communicate effectively with stakeholders – apply strong communication skills and a customer‐focused approach in daily interactions.
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- Manage competing priorities – organise workloads effectively and perform well in a fast‐paced operational environment.
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- Use systems confidently – work competently with Microsoft Office and ERP systems, with purchasing system experience highly regarded.
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- Demonstrate reliability and teamwork – take a proactive, dependable approach and collaborate effectively within a team environment.
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📌 Administrator (Mackay)
🏢 Sime Motors
📍 Mackay