Job Description

Are you an organised and proactive professional who thrives in a fast pace environment?

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We are seeking a highly motivated and detail-oriented Project Administrator / Coordinator to join our growing team. This is an exciting opportunity to play a key role in supporting the successful delivery of projects by coordinating schedules, procurement, documentation control, maintaining communication across teams, and ensuring project milestones are achieved.

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Working closely with Project Managers, suppliers, customers, and internal stakeholders, you'll be an integral part of ensuring our operations run smoothly from commencement through to completion.

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Key Responsibilities

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As our Project Coordinator, your day-to-day responsibilities will include:

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- Providing project coordination and administrative support to the manufacturing division.
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- Managing project documentation, schedules, registers, and compliance records.
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- Coordinating procurement activities, purchase orders, and supplier communications.
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- Monitoring project and workshop schedules and assisting with milestone tracking.
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- Preparing project reports, spreadsheets, and status updates.
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- Maintaining project records, documentation, and filing systems.
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- Liaising with suppliers, customers, subcontractors, and internal departments.
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- Scheduling meetings, recording meeting minutes, and following up on action items.
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- Supporting project cost tracking, invoicing, and general project administration.
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- Ensuring accurate and timely communication across all project stakeholders.
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Skills & Experience

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To be successful in this role, you will have:

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- Proficiency in Microsoft Excel, including data management, reporting, and spreadsheet maintenance.
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- Strong working knowledge of Microsoft Outlook and the Microsoft Office Suite.
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- Exceptional attention to detail with a high level of accuracy.
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- Excellent organisational and time management skills.
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- Strong written and verbal communication skills with the ability to build positive relationships.
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- Construction or Trade experience would be advantageous.
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- Ability to manage multiple priorities and work effectively in a fast-paced environment.
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- Experience using project management or job management software, or keen ability to learn and adapt quickly. (Simpro experience highly regarded).
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- A proactive approach to problem-solving and continuous improvement.
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- Previous experience in a Project Coordinator, Project Administrator, Construction Administrator, or similar role. (not required by would be advantageous)
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- A current Australian Driver's Licence.
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What We're Looking For

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The ideal candidate will be:

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- Highly organised and self-motivated.
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- Confident working independently and within a team workplace.
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- Comfortable managing competing deadlines and priorities.
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- Professional, reliable, and team focused.
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- Passionate about delivering high-quality work and maintaining accurate project records.
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Why Join Us?

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- Be part of a supportive and collaborative team.
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- Work on a variety of exciting projects.
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- Opportunities for professional development and growth.
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- Stable, long‐term career opportunity.
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- Competitive salary package based on experience.
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📌 Projects Admin / Coordinator (Queensland)
🏢 FBF
📍 Queensland