Job Description

Full-Time | Monday to Friday | Somerton, Victoria | Remuneration Based on Experience

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We are seeking an experienced Office Administrator to join our team in Somerton, Victoria. This full-time Monday to Friday role is ideal for someone with strong administration skills, railway industry knowledge, and experience working with compliance systems and office processes.

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You will support daily office operations, assist with rail compliance documentation, coordinate administration tasks, and work closely with internal staff, contractors, suppliers, and project stakeholders.

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Office Administrator - Railway Industry

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Full-Time | Monday to Friday | Somerton, Victoria | Remuneration Based on Experience

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Why Join Us?

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- Full time Monday to Friday position based in Somerton, Victoria.
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- Work within the railway industry in a varied administration and compliance support role.
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- Supportive team environment with exposure to rail operations and project administration.
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- Remuneration package relevant to your skills, experience, and industry knowledge.
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About the Role

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- Provide day-to-day office administration support across business operations.
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- Prepare, maintain, and update documents, registers, reports, spreadsheets, and records.
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- Assist with railway-related compliance documentation, work packs, permits, inductions, and site administration.
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- Use and maintain compliance platforms such as Avetta, Aquipa, HammerTech and RIW.
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- Support purchase orders, invoicing, basic accounts administration, and MYOB-related tasks.
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- Coordinate emails, phone enquiries, filing, data entry,



bookings, and internal communications.
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- Liaise professionally with staff, contractors, clients, suppliers, and project stakeholders.
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- Follow workplace health, safety, quality, and rail industry procedures.
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About You

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You are organised, reliable, and confident working in a busy office environment. You have excellent attention to detail, strong communication skills, and the ability to manage competing priorities while supporting operational and project teams.

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Skills and Experience

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- Previous experience in office administration, project administration, transport, construction, logistics, or rail-related environments.
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- Railway industry knowledge, including terminology, compliance documentation, site processes, or safety requirements.
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- Experience using rail compliance platforms such as Avetta, Aquipa, HammerTech and RIW will be highly regarded.
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- Strong computer skills, including Microsoft Office Suite, MYOB, and general database systems.
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- High level of accuracy, organisation, and time management.
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- Excellent written and verbal communication skills.
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- Ability to work independently and as part of a team.
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- Professional phone manner and customer service approach.
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- Current driver licence preferred.
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What We Offer

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- Full-time, stable Monday to Friday role.
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- Somerton, Victoria location.
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- Remuneration based on relevant experience.
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- Supportive team environment within the railway industry.
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- Varied administration role with exposure to rail compliance, operations, and project support.
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📌 Office Administrator - Railway Industry (Williamstown)
🏢 Rail Lines Australia
📍 Williamstown