Accounts Payable Officer – 0.8 FTE

About Us

Toowoomba Anglican School is Australia’s only co-educational K–12 Day and Boarding School, offering Boarding from Year 1 to Year 12. We are proudly small by design , ensuring every student, parent and staff member is known and valued within our community.

Our focus is on people, connection and delivering excellence across all aspects of school life. We are seeking a talented and motivated Accounts Payable Officer to join our Finance team.

The Opportunity

We are seeking a highly organised and detail-oriented Accounts Payable Officer (0.8 FTE, permanent part-time) to support the Business Manager and Accountant in the efficient and accurate operation of the School’s accounts payable function.

This is a hands‑on role suited to an experienced finance professional who enjoys working with detail, managing competing priorities and maintaining strong relationships with suppliers and internal stakeholders.

You will play an important role in ensuring supplier invoices and payments are processed accurately and efficiently, financial records are maintained to a high standard, and the School’s financial controls and compliance requirements are met.

The successful applicant will also provide support across the broader Finance function, including payroll and finance administration as required.

What You’ll Do

- Process and authorise accounts payable invoices in accordance with School policies and procedures using TASS and MYOB
- Process high volumes of supplier invoices, ensuring accurate coding, approvals and supporting documentation
- Manage supplier payments, including electronic funds transfers and cheque payments, ensuring appropriate authorisation and compliance
- Reconcile supplier statements and investigate and resolve discrepancies promptly
- Maintain the supplier database and assist with scheduling batch payments to support effective cash flow management
- Reconcile and administer the School’s Corporate Card program, including issuing recent cards and processing monthly statements
- Maintain accurate accounts payable records and documentation in accordance with records management, privacy and archiving requirements
- Assist with maintaining the School’s asset register
- Support month‑end and year‑end finance activities, reporting requirements and annual audit preparation




- Provide finance support to the Clothing Shop, including invoices and payment runs, stock codes, barcodes and stocktake
- Assist the Toowoomba Parents & Friends Association and Toowoomba Anglican School Foundation with payables, receivables, bank reconciliations and month‑end reporting using MYOB
- Assist the Toowoomba Anglican School Association with processing the bank file
- Assist with setting up Square terminals for School events and functions
- Contribute to regulatory compliance obligations, including Modern Slavery reporting requirements
- Respond professionally and efficiently to supplier and internal stakeholder enquiries
- Identify and contribute to opportunities to improve financial processes and workflow efficiency
- Provide backup support across the Finance function, including payroll and other finance administration duties as required
- Ensure compliance with financial controls, School policies and relevant legislation and regulations

What You’ll Bring

We are looking for someone who is reliable, collaborative and highly organised, with strong attention to detail and a commitment to accuracy.

You will ideally bring:

- Demonstrated experience in Accounts Payable and Finance Administration
- Previous experience processing invoices, supplier payments and reconciliations
- Experience maintaining accurate financial records and resolving discrepancies
- Experience using financial management systems, preferably TASS or similar accounting software
- Intermediate to advanced Microsoft Excel skills and proficiency across Microsoft Office
- Robust organisational and time management skills, with the ability to manage competing priorities in a busy environment
- Excellent problem‑solving and analytical skills
- Strong interpersonal and customer service skills, with the ability to communicate effectively with suppliers, staff and external stakeholders
- Experience supporting audit processes and compliance reporting requirements




- A collaborative approach and willingness to support broader Finance functions, including payroll and administration, when required
- A high level of confidentiality, professionalism and integrity
- A commitment to ongoing professional development

Experience working in an independent school environment is desirable, but not essential.

What Sets This Role Apart

- Permanent part‑time position – 0.8 FTE
- A varied Accounts Payable role within a supportive Finance team
- The chance to contribute across the wider School community, including the Foundation, P&F;, Alumni and Clothing Shop
- A role with genuine scope to contribute to process improvement and greater efficiency
- A collaborative working environment where accuracy, integrity and professionalism are valued
- The opportunity to be part of a values‑driven school community where people are known and valued

You will work closely with the Business Manager, Accountant, suppliers, staff and representatives of the School Foundation, P&F; and Alumni.

Closing Date: 19 September 2026

Appointment of the successful applicant will be subject to satisfactory pre‑employment checks. A six‑month probationary employment period applies to all new staff commencing employment at Toowoomba Anglican School. Employment conditions are in accordance with the Queensland Anglican Schools Enterprise Agreement, as varied from time to time.

Together we BELIEVE, Together we CARE, Together we LEARN and Together we THRIVE.

#ToowoombaAnglicanSchool #TAS #AccountsPayable #FinanceJobs #ToowoombaJobs

Child Protection and Blue Card Requirements

It is the applicant’s responsibility to check their eligibility to hold a Queensland Working with Children Check (Blue Card). A current Blue Card, or eligibility to obtain and maintain one, is a requirement of the position. The Blue Card must be secured prior to entering an employment agreement.

Toowoomba Anglican School supports the rights of children and young people and is committed to ensuring the safety, welfare and wellbeing of all students. All employees are required to comply with the School’s student protection policies and procedures, including reporting requirements, and to participate in ongoing training.

Together, We Are TAS.

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📌 Payables Officer (Toowoomba Regional)
🏢 Toowoomba Anglican School
📍 Toowoomba Regional