Job Description

We are a highly Supportive company.

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Kapitol is an innovation-driven construction company based in Melbourne set to outpace and disrupt the industry. As one of Australia's fastest-growing design and construct enterprises, we proudly combine a fresh approach with decades of expertise. The result is smarter, safer, more agile building solutions, a diverse portfolio including data centres, commercial, residential and education projects, and an award-winning workplace culture.

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Our team is an Authentic group of professionals.

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With a healthy and growing pipeline of work, we are looking for talented and driven Contract Administrators to join new stages about to begin at various project locations.

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In this role, you will contribute to commercial performance across major data centre projects within Kapitol's centralised commercial structure – where procurement and delivery functions operate as specialised streams, and work closely together to strengthen governance, buying power and project outcomes.

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Depending on project requirements and experience, you may support procurement activities, delivery commercial administration, or a combination of both – working closely with Senior Contract Administrators and project teams to deliver strong commercial outcomes.

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You will embody an Inspirational approach to work.

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What you'll do:

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- Support the procurement process, including tendering, scope preparation, tender reviews and subcontract recommendations
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- Assist with developing procurement schedules and ensuring trade packages are awarded in line with project requirements
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- Prepare and administer subcontract agreements in accordance with Kapitol's commercial governance
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- Assess and process subcontractor progress claims,



variations, invoices and final accounts
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- Assist with head contract progress claims, notices, variations and commercial correspondence
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- Maintain accurate cost reporting, cash flow forecasts, accruals and project registers
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- Contribute to monthly commercial reporting, forecasting and risk and chance reviews
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- Monitor subcontractor compliance, including insurances, statutory declarations, warranties and security requirements
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- Work closely with project teams, Trade Partners, consultants and internal stakeholders to resolve commercial matters
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- Support project close-out, including deeds of release, final accounts, retention and DLP requirements
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- Share lessons learned and contribute to the continuous improvement of Kapitol's commercial systems and processes
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What you'll bring:

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- Tertiary qualification in Construction Management, Quantity Surveying, Engineering or a related discipline
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- At least three years' experience as a Contract Administrator within commercial construction
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- Tier 1 or Tier 2 construction experience will be highly regarded
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- Sound understanding of procurement, subcontract administration, progress claims, variations and commercial reporting
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- Strong financial acumen and confidence working with project budgets, forecasts and cost reports
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- Excellent attention to detail and record‐keeping skills
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- Strong communication, negotiation and stakeholder‐management capability
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- Ability to work autonomously while contributing effectively within a project team
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- A proactive and adaptable approach, with the ability to identify risks and opportunities
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- Experience with JobPac, PayApps, ProcurePro, Aconex or similar construction systems will be highly regarded
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We are Driven to offer you a great career and benefits.

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- Agile, rapid-tracked career development pathways
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- Industry-specific and personally tailored leading training and development
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- 5-day week work, Monday to Friday
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- Flexible working arrangement options and hours
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- Salary continuous insurance (great if applying for a mortgage)
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- Paid Parental Leave, financial and practical support
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- Expanding selection of health and wellbeing initiatives
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- And there is so much more for us to discuss with you!
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Please note that only shortlisted candidates will be contacted.You must have the right to live and work in Australia to apply for this position and successfully complete a Medical and Federal Police Check.

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Rarely does a new hire at Kapitol satisfy all our selection criteria; we would love to hear from those who feel they have potential to be great.

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Kapitol is committed to providing an equitable, inclusive and diverse working environment. Find out more about Kapitol on our website (kapitol.com) – and follow us on LinkedIn and Instagram for regular updates.

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Please be sure to apply directly as we will not be engaging the services of recruitment agencies, nor any agency‐represented candidates for this role.

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📌 Contract Administrator (Victoria)
🏢 Kapitol
📍 Victoria