Job Description

Full time, Permanent

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No experience required

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10d ago , from Illawarra Mercury Job Board

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Grubers Beckett Chartered Accountants is seeking an organised and professional Administration Assistant / Office Administrator to join our Sydney CBD office.

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This is a varied client-facing role providing administrative support to our accountants, directors and broader team. The successful applicant will assist with the day-to-day operation of the office, client communications, document management and general administration.

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We are open to applicants with different levels of experience, including experienced office administrators and candidates seeking to develop their career within a professional services environment.

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Job description

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Grubers Beckett Chartered Accountants is seeking an organised and professional Administration Assistant / Office Administrator to join our Sydney CBD office.

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This is a varied client-facing role providing administrative support to our accountants, directors and broader team. The successful applicant will assist with the day-to-day operation of the office, client communications, document management and general administration.

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We are open to applicants with different levels of experience, including experienced office administrators and candidates seeking to develop their career within a professional services environment.

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Key responsibilities

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Your responsibilities may include:

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- Answering and directing incoming telephone calls
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- Greeting clients and managing the reception area
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- Scheduling appointments and maintaining staff calendars
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- Responding to general client enquiries
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- Preparing client correspondence, letters and emails
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- Collating,



formatting and sending financial statements and taxation documents
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- Managing electronic signing and document return processes
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- Maintaining client records and updating internal databases
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- Scanning, filing and managing electronic documents
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- Lodging documents through relevant online portals
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- Assisting with new client onboarding and identification requirements
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- Monitoring outstanding information and following up clients
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- Processing incoming and outgoing mail
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- Preparing meeting rooms and assisting with client appointments
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- Ordering office supplies and coordinating office services
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- Assisting with debtor follow-up and general invoicing administration
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- Providing administrative support to accountants, managers and directors
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- Helping maintain workflow schedules and compliance deadlines
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- Completing other general office administration duties as required
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About you

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The ideal applicant will have:

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- Previous experience in administration, reception, customer service or office support
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- Strong organisational and time-management skills
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- Excellent attention to detail
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- Skilled written and verbal communication skills
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- A friendly and confident manner when dealing with clients
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- The ability to manage multiple priorities and meet deadlines
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- Strong computer and data-entry skills
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- The ability to maintain confidentiality and handle sensitive information
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- A proactive approach and willingness to assist other team members
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- The ability to work both independently and as part of a team
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- Australian working rights
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Experience in an accounting, legal, financial services or other professional office will be highly regarded but is not essential.

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Software experience

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Experience with any of the following will be viewed favourably:

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- Microsoft Outlook, Word and Excel
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- Xero Practice Manager
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- Xero
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- FYI
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- Adobe Acrobat
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- Electronic document-signing platforms
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- Client relationship management systems
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- Australian Taxation Office online services
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Training will be provided in the firm's internal systems and procedures.

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What we offer

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- A permanent full-time position
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- A varied role within a professional accounting firm
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- Ongoing training and support
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- A friendly and approachable team environment
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- Exposure to a broad range of clients and industries
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- Opportunities to develop additional responsibilities
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- A stable, long-term career opportunity
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- Salary package based on experience and capabilities
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- A professional office environment in Sydney CBD
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About Grubers Beckett

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Grubers Beckett Chartered Accountants is an established accounting firm providing taxation, accounting, business advisory and structuring services to individuals and businesses across a broad range of industries.

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We focus on developing long-term client relationships and providing practical, proactive advice. Our administration team plays an important role in supporting our clients and ensuring the efficient operation of the firm.

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📌 Administration Assistant / Office Administrator (New South Wales)
🏢 Grubers Beckett Chartered Accountants
📍 New South Wales