Job Description

Executive Assistant to the Managing Director (Real Estate)

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Our client is a highly regarded, privately owned property business with more than 50 years of success in Perth's real estate market. With a reputation for excellence, integrity and exceptional client service, they are seeking an experienced Executive Assistant to support their Managing Director.

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This is far more than a traditional Executive Assistant role. Sitting at the centre of the business, you'll become a trusted right hand to the Managing Director — helping to manage priorities, coordinate property sales activities, oversee key business initiatives and ensure nothing falls through the cracks.

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You'll be supporting a dynamic business with interests spanning residential and commercial real estate, property development and other business ventures, making this an ideal role for someone who enjoys variety, thrives in a fast-paced environment and takes genuine pride in being the person who keeps everything running smoothly.

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Why this role?

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This position offers the opportunity to work closely with an experienced business leader, playing an integral role in the day-to-day success of the business.

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You'll enjoy a diverse role that combines executive support with property sales administration, client liaison and business coordination, giving you exposure well beyond a typical Executive Assistant position.

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If you're someone who naturally creates order, thinks ahead and enjoys solving problems before they arise, you'll thrive in this role.

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What you'll be doing

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- Providing high-level executive support to the Managing Director.
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- Managing a complex and ever-changing diary, meetings and travel arrangements.
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- Monitoring emails, prioritising correspondence and preparing professional communications.
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- Coordinating residential and commercial property listings from listing through to settlement.
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- Liaising with buyers, sellers, settlement agents, consultants and key stakeholders.
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- Coordinating photography, marketing campaigns and property documentation.
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- Maintaining CRM systems, sales files and document management.
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- Following up outstanding actions to ensure deadlines and commitments are met.
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- Assisting with project coordination across the Managing Director's broader business interests.
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- Supporting business events, marketing initiatives and client engagement.
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- Providing a polished, professional experience for clients and stakeholders at every interaction.
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What we're looking for

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- Minimum 3 years' experience within the real estate industry.
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- Ideally 5+ years' experience in an Executive Assistant, Personal Assistant, administration or support role.
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- Experience supporting a senior leader, principal, director or high-performing sales professional preferred.
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- Strong understanding of property sales administration, listings, contracts and settlements.
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- Excellent organisational skills with strong attention to detail and follow-through.
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- Ability to manage competing priorities in a rapid-paced environment.
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- Professional communication skills with the ability to liaise confidently with clients and stakeholders.
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- Proactive, solutions-focused approach with strong initiative and judgement.
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- Strong Microsoft Office skills (Outlook, Word and Excel).
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- Experience with real estate CRM systems highly regarded.
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- Current WA Real Estate Registration, or willingness to obtain, advantageous.
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What's in it for you?

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- Work alongside a respected and experienced Managing Director.
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- A varied role with genuine responsibility and autonomy.
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- A collaborative, professional and supportive working environment.
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- Long-term career opportunity within an established property business.
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- Perth CBD office location.
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At Project Human Resources we are passionate about equal employment opportunities and diversity and encourage applications from any background. Applicants must have full Australian working rights.

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📌 Executive Assistant to the Managing Director (Real Estate) (Perth)
🏢 Project Human Resources
📍 Perth