Job Description

WestUrban Construction delivers Medium Density (MD), Multi-Unit (MU) and High-end residential projects across Melbourne. WUC is the development engine of the Group — combining design-and-construct capability, in-house procurement strength and disciplined project management to deliver complex residential developments from town planning through to handover.

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Clinton Grand (CG) — High-end Homes

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Clinton Grand is the Group's luxury bespoke home brand, specialising in architecturally designed high-end custom homes across Melbourne's premium residential suburbs. CG focuses on high-end custom homes, architect-led residential projects, prestige duplex and luxury townhouses, high-specification finishes and a personalised client experience. Backed by WestUrban Group's established construction systems, Clinton Grand is positioned to scale to 40 premium homes per annum while maintaining craftsmanship excellence and strong commercial performance.

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POSITION PURPOSE

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The Manager — Design & Documentation reports to the General Manager / Director and leads the design and documentation function across both Clinton Grand high-end homes and WestUrban Construction (WUC) Medium Density, Multi-Unit and High-end projects.

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The role is accountable for delivering cost-effective, buildable, fully-coordinated design documentation — from town planning through to construction — that drives construction efficiency, protects project margin and elevates the architectural quality of both brands.

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The role has three primary focus areas:

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1. Develop cost-effective build products that balance architectural intent with commercial buildability across both CG and WUC product ranges.

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2. Streamline construction details — establishing a Group detail library that reduces site RFIs, variations and rework.

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3. Standardise documentation templates and processes — unified Revit standards, drawing templates, schedules and QA procedures across the Group.

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KEY RESPONSIBILITIES

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Cross-Divisional Design Leadership

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Lead the architectural design function across Clinton Grand luxury homes and WUC development projects from client brief through concept, design development and full construction documentation.

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Translate client and feasibility briefs into refined spatial planning, façade articulation and architectural expression suited to each brand's market positioning.

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Provide architectural leadership across both divisions — protecting CG's premium luxury identity while delivering efficient repeatable solutions for WUC developments.

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Independently prepare concept designs and coordinate with town planners, consultants, builders and clients as required

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Cost-Effective Design & Build Product Development

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Develop a cost-effective build product range that balances design quality with construction efficiency, procurement leverage and margin protection.

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Drive design solutions that reduce build cost without compromising architectural intent, finish quality or brand positioning.

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Produce Opinions of Probable Cost at all project stages and ensure the design team understands cost and budget allowances.

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Provide technical input during early feasibility and concept stages so projects are buildable, cost-efficient and aligned with construction methodology.

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Identify and implement at least three cost-saving measures annually without compromising quality.

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Align design decisions with project feasibility, commercial objectives and Group procurement strategy.

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Town Planning Process (Medium Density & Multi-Unit)

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Lead the town planning process for WUC Medium Density (MD) and Multi-Unit (MU) projects — from site analysis and feasibility through to planning permit issue.

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Prepare and coordinate town planning submissions including site context analysis, design response, urban context reports and ResCode / Clause 55 / Clause 58 assessments.

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Liaise directly with Town Planners, Councils, Referral Authorities and external consultants (traffic, arborist, waste, ESD, acoustic, etc.) to resolve planning issues efficiently.

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Manage planning conditions, Section 72 amendments, VCAT submissions (where required) and respond to Council Requests for Further Information (RFIs).

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Ensure planning design solutions are commercially viable, buildable and aligned with the project feasibility brief — avoiding planning outcomes that erode project margin.

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Maintain a Group town planning register tracking planning status, key conditions and statutory milestones for all MD and MU projects.

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Transition projects cleanly from Planning to Building Permit and Construction documentation — preserving design intent and contract conditions.

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Construction Documentation Governance

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Oversee preparation of complete, coordinated, construction-ready documentation sets including: architectural plans, elevations and sections, detailed construction details, joinery drawings, schedules and specifications.

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Ensure documentation is technically resolved prior to permit lodgement and construction commencement to minimise ambiguity, RFIs and site variations.

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Coordinate effectively with structural, civil, services and energy consultants — integrating consultant inputs into a single coordinated set. Ensure documentation complies with the National Construction Code (NCC), Victorian Building Regulations, planning permit conditions and Domestic Building Contracts.

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Conduct tenders, negotiate contracts, administer building contracts and respond to builder and client queries before, during and after construction.

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Develop and maintain a Group detailing library — premium detailing for CG, efficient repeat-use detailing for WUC.

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Cover key interfaces: bespoke joinery, custom staircases, lighting integration, ceiling articulation, premium material junctions, waterproofing transitions, façade and balustrade systems.

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Ensure detailing clarity supports construction efficiency, reduces site rework and protects craftsmanship quality.

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Maintain high-specification standards across finishes, fixtures and built elements without inflating cost.

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Documentation Templates & Process Standardisation

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Establish and maintain architectural documentation standards across CG and WUC.

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Develop unified drawing templates, title blocks, annotation standards, scheduling formats and detailing libraries.

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Standardise Revit environments, object/family libraries, view templates and specification benchmarks.

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Implement documentation audit procedures and quality checkpoints prior to each issue.

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Develop and implement at least two new standardisation processes or templates per year.

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Ensure alignment between design documentation and Group Project Management, Procurement and Quality systems.

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Premium Architectural Detailing & Brand Architecture (Clinton Grand)

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Lead architectural direction and detailing for Clinton Grand display homes and bespoke residences.

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Develop high-end detailing standards suited to luxury custom homes — bespoke joinery, staircases, lighting integration, ceiling articulation and premium material junctions.

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Ensure display projects reflect Clinton Grand's architectural identity and premium positioning.

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Support the preparation of architectural content for award submissions and marketing initiatives.

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Maintain premium detailing libraries that reflect Clinton Grand's luxury brand expectations.

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Team Leadership & Capability Development

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Lead, mentor and supervise the design and documentation team across CG and WUC — including builder designers, junior designers, draftspersons and architectural staff.

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Establish, recruit, train and manage the offshore documentation team in Vietnam and India to meet Group quality standards.

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Prioritise workload, set delivery expectations and foster a strong team culture of collaboration, quality and accountability.

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Develop structured training programs for documentation systems, detailing standards and Revit workflows.

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Conduct technical workshops, onboarding sessions and ongoing development reviews.

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Establish and maintain regular communication across Team Leaders and project teams.

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Design Quality Assurance & Risk Management

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Establish design review checkpoints across project stages — concept, DD, tender, IFC.

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Monitor and resolve documentation risks that may impact construction quality, margin or client outcomes.

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Maintain a documentation error rate of less than 5% across all submitted sets.

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Identify systemic or recurring design quality issues and develop processes to address them.

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Escalate significant design, compliance or documentation risks to the General Manager / Director.

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Support tendering — identify gaps or incomplete design and forecast associated risks before contract award

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ISO Management System Compliance (Quality, Safety & Environmental)

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Ensure design and documentation activities comply with the Group's Business Management System (BMS) aligned with ISO 9001 (Quality), ISO 45001 (Safety) and ISO 14001 (Environmental).

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Support implementation of design-related procedures under the Group Project Management, Procurement, Quality Assurance and HSE frameworks.

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Participate in design risk identification and mitigation during early project stages.

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Ensure documentation considers buildability, Safety-in-Design principles and environmental considerations.

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Participate in internal audits, management reviews and continuous improvement initiatives.

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Support documentation control: version management, drawing registers and controlled document distribution.

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Strategic Contribution & Continuous Improvement

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Participate in management meetings to contribute to operational improvement and business integration.

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Ensure effective integration of design and commercial functions with the General Manager / Director.

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Stay informed of latest design trends, relevant guidelines, planning policies and construction methods.

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Contribute to brand growth, marketing initiatives and award submissions for both CG and WUC.

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REQUIRED CAPABILITIES

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Experience

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8-12+ years' experience in residential architecture and documentation.

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Strong experience delivering bespoke luxury homes and Medium Density / Multi-Unit / High-end residential developments.

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Experience working within a design-and-build construction environment.

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Proven experience producing full construction documentation for both custom homes and development projects.

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Experience coordinating consultants and construction teams.

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Experience leading and mentoring a design / documentation team (incl. offshore teams desirable).

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Qualifications

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Bachelor or Master of Architecture (or equivalent).

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Skills

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Advanced proficiency in Revit and construction documentation platforms.

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Strong understanding of Victorian planning frameworks and residential compliance (ResCode, Clause 55, Clause 58).

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Strong consultant coordination and technical communication skills.

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Commercial awareness within residential construction and development.

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End-to-end project management — Town Planning through to Contract Administration.

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Direct Council, Town Planner and Referral Authority liaison experience for MD and MU projects.

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Personal Attributes

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Architecturally design-led with strong aesthetic judgement.

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Detail-oriented and quality-focused.

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Practical and solutions-oriented.

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Solid communicator and collaborator.

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Commercially aware and disciplined.

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Committed to protecting Clinton Grand's luxury brand and elevating WUC's development product.

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Authority

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Design approvals within delegated authority framework.

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Implementation and enforcement of documentation standards.

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Oversight of detailing frameworks and quality benchmarks.

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Leadership of design training and capability development.

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Technical escalation authority to the General Manager / Director.

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COMPANY VALUES

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Professionalism

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Communication

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Customer Service

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Accountability

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Recognition

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Teamwork

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CULTURE & BENEFITS

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- Progressive and growing organisation.
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- Strong opportunities for further career development.
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- Young, friendly, innovative and multicultural environment.
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- Package: Base salary (depending on experience), superannuation and work computer.
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📌 Manager -- Design & Documentation (Yallourn)
🏢 WestUrban
📍 Yallourn