Job Description

Part-Time Administration & Rostering Assistant

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Are you an organised and people-focused administrator who enjoys supporting a busy team environment?

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We are looking for a Part-Time Administration & Rostering Assistant (4 days) to join Embracia Reservoir — a 105-bed aged care home offering residential aged care, respite care, and specialised dementia care.

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This is an important role within our home where you will support day-to-day administration and workforce rostering while creating a welcoming experience for residents, families, staff, and visitors. You will work alongside a supportive leadership team in a warm environment that truly feels like home.

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We need someone who has

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- Minimum 2 years of administration and rostering experience
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- Strong organisational and time management skills
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- Ability to manage multiple priorities in a fast-paced environment
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- Excellent written and verbal communication skills
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- Confidence communicating with staff, residents, families, and stakeholders
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- High attention to detail and accuracy in administrative tasks
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- Ability to maintain records, documentation, and compliance processes
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- Positive computer skills, including Microsoft Office proficiency
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- Willingness to learn new systems and adapt to changing priorities
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Your key responsibilities will include

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- Assist in maintaining staff rosters across all departments
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- Assist in filling roster gaps due to leave, illness, and unplanned absences
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- Answering calls, responding to emails, and assisting visitors professionally
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- Assist in processing invoices, filing documents, and completing data entry tasks
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- Assist in coordinating recruitment processes, interviews, and reference checks
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- Assist in managing resident admissions, discharges, and related documentation
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- Supporting management with daily operational and administrative tasks
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About Embracia Reservoir

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Embracia Reservoir is family owned and located in Reservoir. We love to support and grow our staff to become leaders and create opportunities for future career development.

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Come join our fun and passionate aged care team and work alongside a supportive management team in a home focused on quality care and meaningful relationships.

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Our Philosophy

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We have a person-first philosophy and culture. Life revolves around our residents, not around a schedule. We are looking for people who are flexible, proactive, organised, and outcome-focused, while maintaining compassion and professionalism in everything they do.

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Make sure you check us out on Facebook — look for Embracia Victoria.

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📌 Part-Time Administration & Rostering Assistant (Williamstown)
🏢 Embracia Victoria
📍 Williamstown