Job Description

Kowelec is seeking a reliable and organised Administrator to join our team.

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This role is central to our day-to-day operations, supporting our team and ensuring jobs run smoothly from start to finish.

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This is a flexible position (part-time or casual) and would suit someone who takes pride in being dependable, organised, and confident in supporting a busy team environment. Looking for someone to work between 20 - 25 hours per week.

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This position is for coverage of maternity leave with the option to stay on with the team.

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Key Responsibilities

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- Manage incoming calls and emails in a professional and timely manner
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- Assist in the scheduling of jobs and coordinate technicians to meet operational requirements
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- Assist with the maintenance of accurate client and job records within company systems
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- Assist with reporting, registers, and compliance tracking
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- Coordinate internal administration processes including staff requests, certifications and documentation
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- Liaise with clients, suppliers, and field staff
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- Provide general office support to management and the wider team
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Requirements & Skills

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- Strong communication and customer service skills
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- Excellent organisational skills and attention to detail
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- Ability to manage multiple tasks and priorities in a fast-paced environment
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- Proactive attitude with the ability to take ownership of tasks
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- Competent in Microsoft Office and able to learn new systems quickly
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- Previous administration, scheduling, or office support experience preferred
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- Experience in a trade or service-based business would be advantageous
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Personal Attributes & Approach

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- This role would suit someone to have a professional and positive approach who is highly organized, personable and confident working within a busy team environment.
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- Reliable, punctual and dependable
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- Highly organised with the ability to stay on top of multiple priorities
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- Team-oriented, while also confident working independently
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- Adaptable, with a willingness to learn and improve
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- Warm, friendly and approachable with a professional manner
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- Highly personable with strong relationship-building skills
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- Calm and composed under pressure
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- Strong problem-solving ability and initiative
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- Positive attitude with a strong work ethic
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What We Offer

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- Flexible part-time or casual arrangement
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- Supportive, team-focused environment
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- Structured systems and processes
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- A diverse and hands-on role within a supportive team
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About Kowelec

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Kowelec is a Castlemaine-based electrical contractor delivering residential, commercial, and infrastructure projects across Central Victoria. We've built a strong reputation through quality workmanship, reliable service and a team-first approach.

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📌 Administrative Assistant (Castlemaine)
🏢 Kowelec
📍 Castlemaine