Job Description

Are you a highly sophisticated, proactive Executive Assistant who thrives on keeping a busy office running smoothly? We are seeking an exceptional Executive Assistant to provide high-level, confidential, and comprehensive administrative support to the Chief Executive Officer (CEO).

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As a trusted partner to the CEO, you will operate with a high degree of autonomy, managing complex schedules, driving operational improvements, and navigating relationships with senior executives, board members, and external stakeholders. If you are a self-motivated skilled who balances sharp emotional intelligence with meticulous organizational skills and possesses a strong background in public sector operations, we want to hear from you.

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Key Responsibilities

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In this pivotal role, you will lead the administrative operations of the CEO's office, ensuring successful business performance and alignment with strategic objectives. Your responsibilities will include:

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- Executive Diary & Operations Management: Oversee the CEO's complex diary, schedule high-priority meetings, resolve scheduling clashes, and strategically allocate time for meeting preparation and report reviews.
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- Board & Committee Support: Provide end-to-end support for executive and board-level committees, including coordinating inputs, preparing agendas, taking precise minutes, maintaining version control, and diligently following up on action registers.
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- High-Level Reporting & Governance: Coordinate, compile, and proofread sophisticated business reports, committee papers, presentations, and proposals gathered from multiple senior sources. Ensure business processes comply with quality frameworks, timelines, and organizational policies.
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- Stakeholder Liaison: Act as the primary gatekeeper and key liaison point for internal and external stakeholders, providing exemplary service, maintaining strict confidentiality, and representing the CEO's office with the utmost professionalism.
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- Continuous Improvement:



Regularly identify and implement process improvements within administrative and filing systems to optimize workflow efficiency and data accessibility.
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About You

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To be successful in this fast-paced and rewarding position, you will possess a unique blend of exceptional communication skills, robust administrative acumen, and a deep understanding of public sector environments.

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Qualifications & Experience

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- A tertiary qualification in Business Administration (or a related discipline) and/or an equivalent combination of substantial experience supporting a senior corporate leader or executive.
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- Mandatory: Proven experience working within a State Government department, agency, or public sector environment, with a solid understanding of government protocols, reporting timelines, and compliance structures.
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Required Skills & Expertise

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- Advanced Administrative Capability: Extensive experience managing the office of a senior executive within a complex or large-scale organizational structure.
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- Exceptional Communication & Editorial Skills: Flawless written and verbal communication skills with a proven track record of creating quality business plans, executive correspondence, and board-ready reports.
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- Organization & Deadline Management: Highly developed organizational skills with the ability to manage competing demands, multitask, and pivot quickly under pressure without sacrificing quality.
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- Relationship Building: Demonstrated ability to build trust, consult, and collaborate effectively with people at all levels, from peer administrative networks to C-suite and government executives.
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- Initiative & Discretion: Self-motivated and highly organized with the capability to work independently, handle highly sensitive information, and maintain absolute confidentiality.
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- Technical Proficiency: Advanced computer literacy across standard office systems, enterprise databases, and financial tracking systems, alongside an openness to leveraging emerging technologies to improve administrative functions.
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📌 Executive Assistant (Williamstown)
🏢 Randstad
📍 Williamstown