Job Description

Flexible Hours | Werribee | Supportive Family Business

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TC Landscapes is seeking an experienced Administrative Assistant to join our growing team. This is a varied role combining office administration, executive support and tender administration. If you enjoy working in a fast-paced environment where no two days are the same, we'd love to hear from you.

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Office & Commercial Co-Ordinator

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What You'll Do

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- Welcome clients and manage enquiries via phone, email and social media.
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- Provide general office administration including filing, document management, data entry and correspondence.
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- Support the Managing Director with diary management, travel arrangements and executive assistance.
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- Monitor tender portals and coordinate tender documentation.
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- Prepare and submit tender documents and maintain the tender register.
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- Request supplier and subcontractor quotations and prepare quotation comparisons.
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- Assist with estimating spreadsheets, pricing databases and quantity take-offs.
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- Set up project files, issue purchase orders, track variations and maintain document control.
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- Liaise with suppliers, customers and stakeholders regarding accounts, invoicing and payment terms.
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- Provide administrative support to the wider management and project teams.
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What You'll Bring

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- Previous administration, office management or executive assistant experience.
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- Strong organisational skills with exceptional attention to detail.
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- Excellent written and verbal communication skills.
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- Intermediate to advanced Microsoft Office skills, particularly Excel.
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- Ability to manage multiple priorities and meet deadlines.
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- Proactive, positive and self-motivated approach.
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- Construction, tender or estimating administration experience is highly regarded.
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Why Join Us?

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- Flexible full time hours.
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- Friendly, family-owned business with over 45 years of success.
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- Varied and interesting work across commercial landscaping and civil construction.
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- Chance to develop into tender, estimating or contracts administration roles.
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- Supportive team and long-term career opportunities.
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What We Offer

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- A supportive and friendly team culture
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- A varied and autonomous role
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- The opportunity to work with a respected family business
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📌 Office & Commercial Co-ordinator (Williamstown)
🏢 TC Landscapes
📍 Williamstown