Job Description

Are you ready to take your career to the next level?

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Autocharger is seeking a motivated, vibrant and detail-oriented Administration & Accounts Officer to join our growing team. This is an excellent opportunity for an organised professional who enjoys working in a fast-paced environment and wants to build a long-term career within a progressive and forward-thinking company.

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The successful candidate will support the day-to-day administration and financial operations of the business, working closely with management, employees, suppliers, subcontractors and customers.

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Are you ready to take your career to the next level?

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Autocharger is seeking a motivated, vibrant and detail-oriented Administration & Accounts Officer to join our growing team. This is an excellent opportunity for an organised professional who enjoys working in a rapid-paced setting and wants to build a long-term career within a progressive and forward-thinking company.

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The successful candidate will support the day-to-day administration and financial operations of the business, working closely with management, employees, suppliers, subcontractors and customers.

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Key Responsibilities Accounts and Financial Administration

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- Monitor, reconcile and follow up aged receivables.
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- Manage aged payables and assist in maintaining positive supplier relationships.
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- Enter approved supplier and subcontractor invoices.
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- Follow up outstanding customer invoices to support timely payment.
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- Prepare and distribute end-of-month customer statements.
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- Transfer and reconcile financial data between Simpro and Xero.
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- Prepare employee timesheets for review and approval.
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- Maintain accurate financial records and supporting documentation.
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Business Administration

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- Monitor and manage multiple email accounts, ensuring enquiries are handled promptly and professionally.
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- Use Simpro to complete a range of administrative and operational tasks.
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- Establish accounts with new suppliers and obtain all required documentation.
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- Coordinate the onboarding of subcontractors, including paperwork, licences, insurances and internal approvals.
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- Answer incoming telephone calls and direct enquiries to the appropriate team member.
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- Maintain organised electronic and physical filing systems.
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- Assist with scheduling appointments, meetings, works and company events.
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- Draft, review and issue emails, letters and general business correspondence.
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- Monitor office supplies and arrange orders when required.
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- Provide professional and friendly customer service to clients, suppliers and visitors.
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- Assist management and the wider team with general administrative duties as required.
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About You

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To be successful in this role, you will ideally have:

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- Previous experience in an administration, accounts or operational support role.
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- Strong knowledge of office management systems and procedures.
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- Excellent time-management and organisational skills.
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- The ability to manage multiple priorities and meet deadlines.
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- Strong attention to detail and problem-solving skills.
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- Confident written and verbal communication skills.
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- A professional, reliable and proactive approach to work.
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- The ability to work independently while contributing positively to a team environment.
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- Experience using Simpro and Xero, which is highly desirable.
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- Competency in Microsoft Office, including Outlook, Word and Excel.
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What We Offer

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- Genuine opportunities for career development and advancement.
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- A supportive, welcoming and team-focused working environment.
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- Exposure to a growing and progressive business.
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- A workplace that values initiative, reliability and continuous improvement.
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- A flexible working environment that supports work-life balance.
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- Regular company social events and team activities.
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- The opportunity to become an important part of Autocharger's continued growth.
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If you are organised, enthusiastic and ready to take ownership of a varied administration and accounts role, we would love to here from you

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📌 Administration Role (Victoria)
🏢 Autocharger
📍 Victoria