Job Description

Document Control and Information Management Specialist

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- Review and rationalise existing SharePoint environments, including sites, libraries, folders, and content structures.
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- Identify duplicate, outdated, and redundant information, and consolidate legacy document repositories.
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- Design improved information architecture, document classification, naming conventions, and search capabilities.
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- Establish document governance practices including ownership, version control, lifecycle management, and procedures.
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- Develop a records retention and disposal framework to support compliance and operational efficiency.
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- Assess Microsoft 365, automation, and AI opportunities to enhance document management and productivity.
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Transform complex document environments into streamlined solutions.Apply SharePoint, M365 and AI skills to improve business efficiency.

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A successful Document Control and Information Management professional should have:

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- Proven experience in document control, records management, information governance, or information management.
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- Strong hands‐on expertise with Microsoft SharePoint administration and document library optimisation.
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- Ability to design effective document structures, classification models, naming conventions, and governance standards.
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- Experience consolidating large document repositories and implementing retention and disposal frameworks.
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- Strong organisational, project management, stakeholder engagement, and communication skills.
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- Knowledge of Microsoft 365, Power Automate, AI productivity tools, and corporate information environments is highly desirable.
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- Experience working in family office, property, or investments preferred.
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Our client is a privately owned family office that manages a diverse portfolio of investments, property assets, and business interests. The organisation provides strategic oversight, operational support, and professional services across a range of functions.

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- Chance to work on impactful projects in a family office.
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- South Melbourne location with convenient transport links.
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- Chance to enhance your professional skills in the Technology department.
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- Supportive and collaborative work environment.
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📌 Document Control and Information Management Specialist (Middle Park)
🏢 Michael Page
📍 Middle Park