Job Description

We are seeking a highly organised and professional Administrator to join our Melbourne team. This role supports the Branch and Section Managers while ensuring daily office, financial and reporting functions operate efficiently and in strict accordance with our Quality Management System and Workplace Health & Safety procedures.

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This is a varied and hands-on position suited to someone who thrives in a structured environment, values compliance and safety, and takes pride in accuracy, organisation and professional service delivery.

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This is a casual position offering consistent, ongoing work with the opportunity to transition to full time employment for the right candidate.

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Key Responsibilities

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Manage incoming calls, emails and walk-in enquiries in accordance with company procedures

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Greet visitors and ensure site sign-in, induction and safety requirements are met

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Coordinate mail, couriers and deliveries

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Process purchase orders, quotes and draft invoices for review

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Manage accounts receivable/payable, debt collection, expense claims, petty cash and financial reporting

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Manage client portal requirements, including client questionnaires, employee onboarding and compliance documentation, and ongoing portal maintenance

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Maintain accurate filing systems, records and internal documentation, including subcontractor forms

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Update job schedules,



assist with NDT bookings and maintain employee records

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Support HR administration including onboarding, inductions and leave processing

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Organise staff travel and accommodation as required

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Maintain office supplies, PPE, kitchen amenities and asset/vehicle registers

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Ensure all duties are performed in accordance with company Quality and Workplace Health & Safety systems

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Undertake other administrative duties as directed by management

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Skills & Experience

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Professional communication skills (written and verbal)

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Previous experience in an administrative and accounts support role

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Sound understanding of accounts payable/receivable and general bookkeeping processes

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Strong organisational skills with the ability to follow structured systems and procedures

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High level of accuracy and attention to detail

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Proficient in Microsoft Office and general office/accounting systems

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Understanding of, or ability to work within, Quality and Workplace Health & Safety systems

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Ability to multitask, meet deadlines and work under direction

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What We Offer

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- Stable casual position with the opportunity to transition to full-time employment
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- Supportive team environment
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- Diverse and engaging workload
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- Opportunity to grow within a structured, quality and safety-focused organisation
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📌 Office Administrator (Victoria)
🏢 LMATS
📍 Victoria