Job Description

Admin Assistant - Purchasing & Accounts Support

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We are seeking a highly organised and proactive Admin Assistant to support our Purchasing Officer and Accountant with a wide range of administrative and operational tasks. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a fast‐paced workplace.

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Key Responsibilities

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Purchasing Support

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Assist with raising purchase orders and entering supplier confirmations

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Follow up with suppliers on order status, lead times, and delivery dates

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Maintain accurate records of supplier pricing, MOQs, and product specifications

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Update and monitor stock levels, highlighting shortages or urgent requirements

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Assist with sourcing new suppliers and collecting quotes

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Prepare comparison sheets for pricing, freight, and supplier evaluations

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Track incoming shipments and update ETA schedules

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File and organise supplier documents, SDS, COAs, and product data

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Support the Purchasing Officer with general administrative tasks

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Accounts Support

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Match supplier invoices with purchase orders and delivery dockets

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Follow up on missing paperwork or discrepancies

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Assist with monthly reconciliations and basic reporting

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Support the Accountant with general administrative duties

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General Administration

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Answer phone calls and direct enquiries to the correct department

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Prepare documents, spreadsheets, and simple reports

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Ensure all records are accurate, up‐to‐date, and easy to retrieve

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What We're Looking For

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Strong attention to detail and accuracy

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Good communication skills (written and verbal)

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Ability to prioritise tasks and manage time effectively

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Proficiency in Microsoft Office (Excel, Word, Outlook)

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A positive attitude and willingness to learn

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Previous experience in purchasing, accounts, or administration is an advantage

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Why Join Us?

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Supportive team environment

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Opportunities to learn and grow across multiple departments

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Varied role with plenty of room to develop new skills

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If you are organised, reliable, and ready to contribute to a growing business, we would love to hear from you.

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📌 Admin Assistant - Purchasing & Accounts Support (New South Wales)
🏢 Chemtools
📍 New South Wales