Job Description

Assistant Company Secretary - Subsidiary Portfolio, ASX 300 Fund Manager

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Greenfields Executive Recruitment & Search – Sydney NSW

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An excellent chance for an Assistant Company Secretary to join a leading fund manager. This role supports and facilitates the effective running of Secretariat and corporate governance practices, ensuring Board and Committee processes operate smoothly and efficiently.

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Be part of this collegiate, supportive and well-resourced team, with flexible working arrangements and a positive approach to work/life balance.

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Key Responsibilities

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- Support and facilitate subsidiary Board and Committee meetings, including preparation of agendas, minutes, resolutions and follow-up actions.
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- Manage Board calendars and liaise with internal stakeholders to ensure timetables are met.
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- Communicate with Board members and business areas regarding Board papers, meeting logistics and action items.
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- Prepare and arrange execution and filing of company documents and statutory filings.
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- Maintain company registers and respond to Know Your Client (KYC) requests for subsidiaries.
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- Act as named Company Secretary for Australian private subsidiaries, ensuring compliance with statutory and regulatory requirements.
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- Provide assistance with Company Secretarial matters in other jurisdictions as required.
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- Contribute to governance projects and Secretariat initiatives as directed.
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About You

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- Minimum of 3 years' experience in a Company Secretarial or corporate governance role, ideally within an APRA-regulated environment.
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- Exposure to financial services, funds management or a similar regulated sector will be highly regarded.
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- Relevant tertiary qualifications, with professional company secretary membership or studies preferred.
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- Working knowledge of the Corporations Act and corporate compliance requirements.
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- Strong attention to detail and organisational skills, with the ability to manage competing priorities.
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- Confident communicator who can build effective relationships with senior stakeholders.
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- Proficiency with Diligent Boards, SharePoint and Microsoft Office will be highly regarded.
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Greenfields is a specialist In-House Legal, Company Secretary and Corporate Governance Executive Search & Recruitment firm. Partnering with a diverse portfolio of cross-sector clients including top ASX listed organisations, non-listed organisations, multinationals, small and medium size enterprises, and not-for-profits.

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📌 Assistant Company Secretary - Subsidiary Portfolio, ASX 300 Fund Manager (New South Wales)
🏢 Greenfields Executive Recruitment & Search
📍 New South Wales