Job Description

Location of workplace: Tweed Heads warehouse / office
n Role: Full time (Monday – Friday, 8.00am – 4.30pm)

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About the role:

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The Buyer & Inventory Coordinator is responsible for ensuring the right products are available at the right time, in the right quantities, while maintaining healthy stock levels and supporting business profitability.

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This role owns the end-to-end inventory planning and purchasing process, working closely with the Product & Brand Manager, Operations, Warehouse, Customer Service, and Marketing teams to ensure inventory aligns with sales forecasts, promotional activity, product launches, and seasonal demand.

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The role is highly analytical and operational, focused on forecasting, replenishment, supplier coordination, inventory optimisation, and reporting.

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Required skills and experience:

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- 2+ years experience in buying, inventory planning, merchandise planning or supply chain coordination
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- Solid analytical and numerical skills
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- Advanced Excel or Google Sheets capability
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- Experience managing purchase orders and supplier relationships
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- Strong attention to detail
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- Excellent organisational and time management skills
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- Ability to manage multiple priorities and deadlines
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What this role involves:

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Inventory Planning & Forecasting

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- Develop and maintain accurate inventory forecasts across all product categories
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- Monitor stock levels, sales trends, sell-through rates and stock cover
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- Identify replenishment requirements and purchasing timelines
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- Ensure inventory availability aligns with promotional calendars, product launches and seasonal demand
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- Analyse historical sales data to improve forecasting accuracy
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- Manage stock ageing reports and identify risks relating to excess inventory or stock shortages
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- Recommend clearance, markdown or liquidation strategies for slow-moving inventory
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- Raise purchase orders with approved suppliers
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- Manage order timelines from placement through to delivery
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- Track production schedules and shipment dates
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- Ensure purchasing decisions align with sales forecasts and cash flow requirements
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- Monitor supplier performance and delivery accuracy
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- Liaise with suppliers regarding:
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- Purchase orders
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- Delays
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- Product specifications
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Inventory Control

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- Maintain accurate inventory records across all systems
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- Conduct regular stock reconciliations and investigate discrepancies
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- Work closely with Warehouse and Operations teams to ensure inventory accuracy
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- Support annual and cycle stocktakes
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- Monitor inventory movements including:
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- Incoming stock
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- Returns
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- Damaged stock
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- Write-offs
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- Transfers
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Reporting & Analysis

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- Monitor key inventory KPIs
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- Provide recommendations to improve inventory efficiency and reduce stock holding risk
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- Present inventory insights to leadership team
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- Produce weekly inventory reports including:
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- Stock on Hand
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- Weeks/Months of Cover
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- Sell Through Rates
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Product Launch Support

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- Coordinate inventory requirements for new product launches
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- Ensure launch quantities align with forecast demand
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- Work closely with the Product & Brand Manager to manage launch timelines
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- Support range reviews and SKU rationalisation projects
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- Assist with product lifecycle management from launch through to clearance
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📌 Buyer & Inventory Coordinator (City of Gold Coast)
🏢 Ela & Earth
📍 City of Gold Coast