Job Description

Founder Executive Assistant & Operations Coordinator

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Load Link Australia Pty Ltd - Biggera Waters QLD

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Founder Executive Assistant & Operations Coordinator

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Full-Time | Gold Coast, Queensland

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Bring order to complexity. Help build exceptional businesses.

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We're looking for an exceptional Executive Assistant to work directly with the Founder of a privately owned group of companies.

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This is not a traditional Executive Assistant role.

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You'll become a trusted partner, helping coordinate the day-to-day operations of a diverse business group while progressively taking ownership of key administrative, operational and financial responsibilities.

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If you're highly organised, proactive, enjoy solving problems and thrive in a fast-paced environment, this is an chance to build a long-term career with genuine responsibility and growth.

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About Us

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We are a privately owned group of companies headquartered on the Gold Coast.

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Our businesses operate across:

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- Technology & Software
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- Freight & Logistics
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- Automotive Engineering
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- E-commerce
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- Investment Management
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- Property Development
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- AI Infrastructure
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Some of our businesses have been established for decades, while others are developing new technologies and large-scale infrastructure projects.

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No two days are the same, and neither is this role.

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About the Role

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You'll work directly with the Founder, helping coordinate multiple businesses, projects and priorities.

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Initially, you'll focus on executive administration, bookkeeping and operational support.

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As you gain experience and confidence, you'll progressively take ownership of broader operational responsibilities, helping implement systems, improve efficiency and free the Founder to focus on strategic growth.

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This role is ideal for someone who enjoys variety, takes initiative and likes bringing order to complexity.

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Key Responsibilities

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- Executive diary and calendar management
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- Email management and correspondence
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- Meeting preparation and follow-up
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- Bookkeeping using Xero
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- Accounts payable and receivable
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- Bank reconciliations
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- Preparing reports and presentations
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- Document preparation and administration
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- Project coordination
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- Office administration
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- Supplier and stakeholder communication
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- CRM management
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- Research and business analysis
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- AI-assisted administration and workflow improvement
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- Social media scheduling and content coordination
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- Travel coordination
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- Maintaining business systems and operating procedures
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About You

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You don't need to know everything.

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We're looking for someone with the right attitude, strong organisational skills and a willingness to learn.

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You'll ideally be someone who:

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- Takes ownership of your work
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- Is naturally organised
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- Thinks ahead rather than reacting
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- Learns new systems quickly
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- Has excellent attention to detail
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- Communicates professionally
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- Maintains strict confidentiality
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- Enjoys solving problems
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- Is comfortable managing multiple priorities
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- Embraces technology and AI to work more efficiently
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Essential Requirements

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- Excellent written and verbal communication skills
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- Strong organisational and time management skills
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- High attention to detail
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- Intermediate to advanced Microsoft Office skills
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- Current driver's licence
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- Australian working rights
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Desirable Experience

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Experience with any of the following would be highly regarded:

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- Xero
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- Microsoft 365
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- ChatGPT or other AI productivity tools
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- Canva
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- Bookkeeping
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- Executive Assistant experience
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- Social media scheduling
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- CRM systems
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- Project coordination
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If you're the right person, we'll provide training to help you develop the rest.

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What You'll Gain

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This role provides exposure to every aspect of operating and growing multiple businesses.

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You'll gain practical experience in:

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- Business operations
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- Financial management
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- Executive administration
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- AI productivity tools
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- Marketing
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- Project management
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- Business systems
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- Leadership
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- Entrepreneurship
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You'll work directly alongside the Founder, providing an opportunity to learn from real business challenges and contribute to meaningful projects from day one.

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Career Progression

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We're looking for someone interested in building a long-term career.

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As our businesses continue to grow, this role has the potential to develop into positions such as:

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- Executive Operations Manager
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- Finance & Executive Coordinator
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- Operations Manager
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- Chief of Staff
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Your progression will be based on your capability, initiative and results.

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Why Join Us?

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- Work directly with the Founder of a diverse business group.
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- Genuine variety - no two days are the same.
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- Be involved in meaningful projects across multiple industries.
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- Ongoing mentoring and professional development.
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- Work with modern business systems and AI tools.
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- Long-term career opportunities for the right person.
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Our culture is built on ownership, integrity, continuous learning and respect. We value people who take initiative, embrace technology, solve problems and are committed to improving every day.

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📌 Founder Executive Assistant & Operations Coordinator (City of Gold Coast)
🏢 Load Link Australia
📍 City of Gold Coast