Job Description

Midway is one of the largest local independent supplier of concrete and quarry products in Victoria. We currently have four concrete plants in operation.

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By joining Midway you will become part of a highly recognised and well-regarded Victorian Company with ongoing career and development opportunities.

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We are seeking a motivated and organised Admin & Finance Assistant to join our Head Office team in Laverton North. This is a varied role that combines office administration, finance support and operational coordination, making it ideal for someone who enjoys working across multiple areas of a business and being an integral part of a collaborative team.

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About the Role

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Reporting to the Finance Team, you will play a key role in ensuring the smooth day-to-day operation of our office while providing valuable support across finance, operations and customer service.

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No two days are the same, and you'll have the opportunity to contribute across a broad range of responsibilities.

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Key Responsibilities

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Office Administration

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Manage office organisation, filing systems and document archiving.

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Maintain electronic records and document management systems.

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Manage incoming correspondence, shared email inboxes and general enquiries.

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Coordinate incoming and outgoing mail.

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Maintain office presentation and ensure facilities remain skilled and welcoming.

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Order stationery, office supplies and staff amenities.

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Liaise with cleaning contractors and organise minor office maintenance.

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Coordinate meeting room preparation and catering for meetings and staff events.

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Assist with company website and social media updates.

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Finance Support

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Provide administrative support to the Finance team.

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Process purchase orders for incoming products and materials.

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Assist with Accounts Payable and Accounts Receivable administration.

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Support month-end finance processes and reporting.

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Assist with general finance and administration projects as required.

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Operations & Customer Service Support

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Answer customer enquiries and overflow telephone calls.

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Coordinate collection and scanning of operational paperwork from concrete plants.

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Follow up outstanding dockets and documentation.

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Maintain company truck and driver records, including NHVR compliance documentation.

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Coordinate product testing bookings and maintain testing records.

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Provide administrative support to the Sales team, including quotations, bookings and record keeping.

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Assist with staff uniform orders and operational supply requests.

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About You

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We're looking for someone who enjoys working in a fast-paced environment and takes pride in being organised, proactive and dependable.

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You will ideally have:

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Previous experience in administration with exposure to finance or accounts.

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Experience using MYOB Exo or similar accounting software.

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Understanding of Accounts Payable and Accounts Receivable processes.

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Intermediate Microsoft Office skills, particularly Excel, Word and Outlook.

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Excellent written and verbal communication skills.

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Outstanding organisational and time management abilities.

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High attention to detail and accuracy.

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The ability to manage competing priorities and meet deadlines.

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A positive, flexible attitude and willingness to assist across multiple business functions.

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A professional and customer-focused approach.

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Why Join Midway Concrete?

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Diverse and rewarding role with variety every day.

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Supportive and collaborative team environment.

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Stable, well-established Victorian business.

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Opportunity to develop your administration and finance career.

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Convenient Laverton North Head Office location with onsite parking.

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If you're an organised, enthusiastic team player looking for a role where you can make a genuine contribution across administration, finance and operations, we'd love to hear from you.

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📌 Admin & Finance Assistant (Williamstown)
🏢 Midway Mini-Mix
📍 Williamstown