Job Description

Board & Governance Assistant | Company Secretary Administrator

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Greenfields Executive Recruitment & Search - Sydney NSW

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This is an opportunity to join the in-house legal function of a large, established Australian organisation with a complex corporate structure based in Rhodes. The business is values led, commercially focused and committed to operating with integrity, strong governance and long-term sustainability. With a diverse portfolio and multiple operating entities, the organisation places genuine importance on robust corporate governance frameworks.

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The Organisation

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This is an opportunity to join the in-house legal function of a large, established Australian organisation with a complex corporate structure based in Rhodes. The business is values led, commercially focused and committed to operating with integrity, strong governance and long-term sustainability. With a diverse portfolio and multiple operating entities, the organisation places genuine importance on robust corporate governance frameworks.

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The Role

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Reporting to the Governance Manager and working closely with the General Counsel and broader legal team, this role plays a key part in supporting the organisation's corporate governance and company secretarial obligations. You will be hands-on across entity management, statutory filings, committee administration and governance best practice, while also providing broader administrative support to the legal function.

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This is a well-rounded governance role suited to someone who enjoys detail, structure and stakeholder interaction,



and who wants to build depth in an in-house environment.

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Key Responsibilities

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- Support the Governance Manager with corporate secretariat and entity management matters across a large group structure
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- Maintain corporate records and complete statutory filings, including ASIC and other regulatory lodgements
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- Assist with the establishment, maintenance and wind-up of companies, trusts and joint ventures
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- Coordinate annual reviews, business name and trademark renewals, and statutory payments
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- Prepare written resolutions and assist with governance documentation for entity changes and transactions
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- Coordinate quarterly committee and board meetings, including agendas, papers, calendars and follow-ups
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- Maintain and administer the electronic board portal and support directors and committee members
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- Assist with drafting, reviewing and finalising committee and board minutes
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- Contribute to the development and continuous improvement of governance policies, templates and procedures
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- Support bank guarantee administration, insurance compliance and licence renewals
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- Manage DocuSign processes for resolutions and project documentation
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- Provide general administrative support to the legal and governance team, including reporting and mailbox management
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- Stay across legislative and regulatory changes impacting corporate entity management
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About You

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- Degree qualified in Law, Economics, Accounting or a related discipline
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- 2-3 years' experience in a governance, company secretarial or board administration role
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- Hands-on experience with ASIC filings and corporate records management
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- Strong organisational skills with the ability to manage competing priorities and deadlines
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- High attention to detail and a methodical approach to work
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- Confident communicator with the ability to build effective relationships across all levels
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- Discreet, professional and comfortable handling confidential information
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- Proactive, adaptable and able to work both independently and collaboratively
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- Advanced proficiency in Microsoft Outlook, Word and PowerPoint, with intermediate Excel skills
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- Experience with governance platforms such as BoardVantage, Diligent, DocuSign or SAP will be highly regarded
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Why Apply

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- Exposure to a complex and sophisticated corporate group
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- Genuine prospect to build depth in in-house governance and company secretarial work
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- Collaborative legal team with strong leadership and support
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- Broad role offering variety, responsibility and development
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- Stable, professional environment with clear governance standards
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📌 Board & Governance Assistant | Company Secretary Administrator (New South Wales)
🏢 Greenfields Executive Recruitment & Search
📍 New South Wales