Job Description

Executive Assistant / Personal Assistant & Administration Assistant

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Be the Right Hand to a Busy Leadership Team

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Ringwood, VIC
n Full-Time | Monday to Friday | 8:00am - 4:30pm
n $80,000 - $110,000 (dependent on experience)

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Our client is a well-established and growing business in the signage and manufacturing industry, delivering high-quality branding and signage solutions from concept through to manufacture and installation.

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They are seeking a proactive, highly organised Executive Assistant / Personal Assistant & Administration Assistant to become an integral part of their team. This is a hands‐on, fast‐paced role supporting the General Manager and Operations Manager while helping keep day‐to‐day operations running efficiently.

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If you enjoy variety, thrive in a busy environment, and love being the person who keeps everything organised, this could be the perfect opportunity.

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The Role

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No two days are the same. You'll play a key role across executive support, administration, purchasing, scheduling, and customer service, ensuring projects move smoothly from quotation through to completion.

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Your responsibilities will include:

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- Providing high-level administrative support to the General Manager and Operations Manager
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- Managing calendars, appointments and coordinating daily schedules
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- Raising Purchase Orders (POs) using Xero
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- Assisting with general finance administration
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- Entering customer quotations into the system and proactively following up outstanding quotes
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- Coordinating installation schedules and liaising with internal teams
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- Responding to customer and supplier enquiries via phone and email
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- Maintaining accurate records, filing systems and documentation
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- Providing general office administration support as required
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About You

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To be successful in this role, you'll be someone who enjoys taking ownership, can juggle multiple priorities, and has exceptional organisational skills.

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You'll ideally have:

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- Previous experience in an Executive Assistant, Personal Assistant, Office Manager or Senior Administration role
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- Strong Microsoft Office skills, particularly Excel
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- Experience using Xero (highly regarded)
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- Experience with ServiceM8 (advantageous but not essential)
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- Outstanding organisational and time management skills
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- Excellent written and verbal communication skills
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- High attention to detail and accuracy
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- The ability to work independently while supporting a busy leadership team
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- Previous experience within signage, manufacturing, construction or a trade‐based business is advantageous but not essential
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What's on Offer?

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- Salary between $80,000 - $110,000 (depending on experience)
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- Stable full-time hours (Monday-Friday, 8:00am-4:30pm)
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- Convenient Ringwood location
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- A diverse and rewarding role where no two days are the same
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- Supportive, down-to-earth leadership team
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- Prospect to become a valued member of a successful and growing business
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- Long‐term career stability with a company that genuinely values its people
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If you're an experienced Executive Assistant or Senior Administrator looking for a varied role where you can make a real impact, we'd love to hear from you.

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