Job Description

Property and Building Management Assistant

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We are seeking an experienced and motivated Property Management & Building Management Assistant to join our boutique real estate team.

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You will assist with a boutique residential portfolio while also providing administrative and operational support for the management rights of a residential apartment building.

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This casual position offers approximately 12–15 school-friendly hours per week and would suit someone who is organised, proactive and looking for a diverse role within a supportive local agency.

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KEY RESPONSIBILITIES

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Property Management

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- Assisting with landlord and tenant communication and general portfolio administration
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- Processing tenancy applications and preparing tenancy agreements, lease documentation and renewals
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- Preparing Form 6 agreements and marketing for new managements
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- Maintaining accurate and up-to-date records in REI Cloud
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- Coordinating maintenance requests, liaising with relevant parties and following matters through to completion
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- Assisting with open homes, routine inspections, entry condition reports and exit inspections as required
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- Preparing rental comparison reports and assisting with compliance and general office administration
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Building and Management Rights Support

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- Conducting routine checks of common-property areas and reporting maintenance, safety, security and by-law matters
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- Liaising with residents,



contractors and tradespeople to coordinate access, quotations, maintenance and minor repairs
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- Maintaining building and compliance records, including contractor insurance, fire records, access devices, incidents and maintenance matters
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- Assisting with contractor invoices, facility bookings, committee reports and compliance scheduling
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ABOUT YOU

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To be successful in this role, you will have:

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- A minimum of two to three years' real estate experience, ideally in property management
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- Working knowledge of REI Cloud and Realworks would be highly regarded
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- Excellent communication, organisation and time-management skills
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- Strong attention to detail and the ability to manage competing priorities
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- A proactive, positive and practical approach
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- Professional presentation and strong customer service skills
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ESSENTIAL REQUIREMENTS

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- Certificate IV in Real Estate Practice and current Queensland real estate registration or licence
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- Current Queensland Driver Licence and a reliable vehicle
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WHAT WE OFFER

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- Flexible, school-friendly working hours
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- A supportive and friendly team environment
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- A boutique portfolio with a quality-over-quantity approach
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- A varied role combining property management, administration and building-management support
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- Approximately 12–15 casual hours per week
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Preferred working pattern:

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9:00 am–12:00 pm across four to five weekdays

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📌 Property and Building Management Assistant (City of Gold Coast)
🏢 TDB
📍 City of Gold Coast