Job Description

Precast Structures - Concrete Panel Manufacturing

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[South East Suburbs] | [FULL-TIME] | [Salary based on level of experience]

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Coordinate the workflow that keeps our precast panels moving

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Precast Structures is a precast concrete panel manufacturing operation. We're looking for a well-organised Operations Assistant to support our operations manager and sit at the centre of the panel workflow — from receiving structural drawings through to issuing approved documents to the factory floor, tracking panel status, ordering materials and invoicing clients.

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If you have a background in building, precast or concrete structural elements — or you've run a similar coordination function elsewhere —or you're a graduate and you take pride in getting the detail right, we'd like to hear from you.

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What you'll do

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Drawing and document control

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- Receive structural and shop drawings from architects, engineers and consultants, and register them accurately on receipt.
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- Distribute drawings to builders, engineers and clients for review, and track each review through to approval.
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- Maintain strict version control — ensuring only the current, approved revision is in circulation, and that superseded versions are clearly marked and archived.
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- Prepare approved drawings for release and issue hard copies to the factory floor, so the floor is always manufacturing from the latest approved revision.
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- File and archive all drawings and correspondence so anything can be retrieved quickly.
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Panel status and reporting

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- Maintain and continually update spreadsheets tracking each panel through design, approval, manufacture and delivery.
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- Give the Operations Manager clear,



current status reports on panels and outstanding approvals.
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Materials, stock and procurement

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- Order concrete and associated materials at the right time to meet the manufacturing programme — planning ahead to avoid delays.
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- Run stock control: monitor inventory, reorder ahead of need and keep accurate records.
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Client liaison and invoicing

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- Communicate professionally with clients by phone/email and in writing on drawing status, deliveries and general enquiries.
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- Prepare and issue invoices for product delivered, ensuring quantities and pricing are accurate.
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General

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- Provide day-to-day administrative and coordination support to the Operations Manager as required.
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About you

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- Document version control — an instinctive sensitivity to revisions and the discipline to keep the correct version in use.
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- Able to read structural drawings — confident reviewing and interpreting structural and shop drawings.
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- Organised, with strong attention to detail — manages multiple drawings, panels and deadlines without letting anything slip.
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- Spreadsheet proficient — competent maintaining detailed tracking spreadsheets (e.g. Excel).
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- Proactive planner — anticipates material and stock needs and acts ahead of time.
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- Explicit communicator — professional with clients, architects, engineers and factory staff alike.
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- Numerate and accurate — reliable with quantities, ordering and invoicing.
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- Able to work – autonomously.
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- Proficient use of — MS Excel and MS Word
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Experience

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A background in building, precast concrete or concrete structural elements; or

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Experience in a similar coordination, document control or operations support role.

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📌 Operations Assistant - Concrete Panels (City of Kingston)
🏢 seek.com.au
📍 City of Kingston